Title: ASA & Bus Manager
Reports to: COO
Campus: Anne Hill International School and Anne Hill Bilingual School
Position Overview
The ASA & Bus Manager is responsible for managing two critical operational functions within Anne Hill Education Group:
• After School Activities (40%) – planning, organizing, and overseeing extracurricular and enrichment programs to ensure engaging, safe, and high-quality learning opportunities beyond the classroom.
• Bus Coordination (60%) – arranging, supervising, and improving the daily school transport service to guarantee safe, timely, and efficient transportation of students.
This role requires excellent organizational and communication skills, attention to safety and quality, and the ability to balance multiple responsibilities effectively.
Key Responsibilities
A. After School Activities (40%)
1. Program Planning & Management
• Design, schedule, and implement the After School Activities (ASA) program for schools.
• Plan and manage Summer and Winter camps, ensuring a balance of academic, recreational, and cultural enrichment.
• Support Academic Team checking cost for educational trips in line with curriculum goals and student development.
• Collaborate with teachers, external providers, and facilities staff to ensure a diverse, high-quality offering.
2. Coordination & Communication
• Act as the main contact point for parents, staff, and providers regarding ASA, and camps.
• Share timely information on timetables, fees, permissions, cancellations, and program changes.
• Promote ASA and camps to encourage participation and maximize student engagement.
3. Quality Assurance & Safety
• Monitor activities and camps to ensure quality, safety, and safeguarding compliance.
• Address incidents, gather feedback, and implement continuous improvements.
• Evaluate and review instructors, camp facilitators, and trip providers each term/season.
4. Administration
• Manage registration, attendance, parental consent, and payment records for ASA and camps.
• Prepare reports on participation, feedback, and financial performance for COO.
• Support annual reviews and long-term planning for extracurricular programs and camps.
B. Bus Planning & Management (60%)
1. Annual Bus Planning
• Design and update bus routes and schedules.
• Ensure efficiency, safety, and cost-effectiveness.
• Review routes annually and adjust based on enrollment and traffic patterns.
2. Daily Operations Management
• Plan and adjust daily bus routes and schedules for efficiency and safety.
• Monitor pick-up and drop-off operations to ensure punctuality and smooth service.
• Supervise drivers and bus monitors for attendance and performance.
2. Communication & Coordination
• Serve as the main liaison for parents on all bus-related matters.
• Work with transport providers to resolve operational issues or delays.
• Report incidents or concerns to school leadership and families promptly.
3. Safety & Compliance
• Ensure all buses comply with school and legal safety standards.
• Conduct or arrange regular safety drills and briefings for staff and students.
• Investigate and document incidents, accidents, or behavioural issues.
4. Administration & Reporting
• Maintain accurate records of routes, student bus registrations, consent forms, and driver redentials.
• Prepare termly/monthly reports on ridership, incidents, and performance.
• Support reviews of the transport provider’s service quality.
5. Team Supervision
• Supervise, train, and support bus monitors.
• Provide orientation on safeguarding, student management, and emergency response.
6. Bus Monitor Duties
• Act as Bus Monitor on one assigned route each morning and afternoon.
• Supervise student behavior and ensure safety on board.
• Assist younger children with boarding, seatbelts, and disembarking.
• Keep accurate attendance records and report delays/incidents.
Qualifications & Requirements
• Bachelor’s degree in Education, Administration, Logistics, or related field (preferred).
• Minimum 2 years of experience in school operations, activity coordination, or transportation management.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication in English.
• Proficient in computer applications and AI tools
• Experience working with children and knowledge of safeguarding principles.
• Ability to remain calm and responsive in urgent situations.
• First Aid or Child Protection training is an advantage.
Key Competencies
• Child-centered, safety-conscious, and proactive.
• Strong leadership and coordination skills.
• Able to manage multiple tasks in a fast-paced school environment.
• Clear communicator with parents, staff, and external providers.
• Calm, decisive, and reliable under pressure
