JOB DESCRIPTION
Position: HR Executive
Reports to: Human Resources Manager
Job Overview:
The HR Executive will be responsible for managing a broad range of human resources functions, including but not limited to recruitment, compensation & benefits, training & development, employee relations, HR administration, and expatriate formalities (visa, work permit, TRC, etc.). This position plays a key role in ensuring that HR operations run smoothly and in compliance with applicable labor laws and internal policies.
Duties & Responsibilities
- Recruitment & Onboarding
- Manage end-to-end recruitment: from JD collection, posting, screening, interviews, reference checks (as part of safer recruitment), to onboarding.
- Coordinate with hiring managers to understand staffing needs and provide timely recruitment support.
- Promote employer branding through social media, career platforms, and events to attract highquality candidates.
- Maintain a talent pipeline to meet future workforce needs.
- Conduct onboarding, stay, and exit interviews to gather insights on employee experience.
- Support the HR Manager in developing and implementing employee retention strategies and engagement programs.
- Compensation & Benefits
- In charge of timely payment of monthly salary, allowance, OT, Incentive, SHUI, PIT, final payment for Expat and Vietnamese employees;
- Control employee time sheets/ attendance and reconcile with payroll;
- Annually coordinate across operation department to collect information and consolidate the final and approved leave plan and follow-up unplanned annual leave;
- Process declaration and claim procedures of sickness, maternity, convalescence to Social Insurance authorities;
- Prepare and timely export periodical and ad-hoc reports to DOET, DOLISA, Social Insurance and other authorities;
- Proceed applications for PIT code for employees and registration for dependent relief;
- Handle PIT declaration and finalisation;
- Regularly input, maintain and keep up-to-date the staff database and employee information;
- Handle document processing for personnel changes in the company upon request (promotion, termination, transfer, salary adjustment, disciplinary measure…);
- Handle general healthcare insurance (get quotations for comparison, arrange proposal, receive employee feedback, supporting claims, etc.);
- Monitor check-in procedures to ensure newcomers feel welcomed on their first date;
- Follow up staff performance appraisal; renewal of labour contracts, promotion, allowances and other monetary benefits;
- Keep the team up-to-date of changes or updates in labour laws;
- Expat Formalities Support
- Assist expatriates in obtaining and renewing visas, work permits (WP), temporary residence cards (TRC) and other related documents.
- Liaise with service providers and government authorities to ensure timely processing.
- Maintain tracking system for document status and expiration dates.
- Provide onboarding support and local guidance to new expat employees.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, Law, or related fields.
Experience
- Minimum 2 years of relevant experience in HR Executive or HR Administration roles.
Key Competencies
- Solid understanding of Vietnamese Labor Law, Social Insurance, and Personal Income Tax (PIT) regulations.
- Experience in handling expatriate documentation (visa, work permit, TRC) is a strong advantage.
- High level of integrity and discretion in handling confidential information, including payroll, contracts, and employee evaluations.
- Proficient in Microsoft Office; experience with HRIS or other HR management systems is a plus.
- Strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines.
- Effective communication and interpersonal skills, with the ability to collaborate across departments.
- Demonstrated ability to work independently while also being a strong team player.
- Good command of English, both written and spoken.
Child Protection Statement
Anne Hill International School is committed to safeguarding the welfare of the students in its care. It expects that this commitment is uniform across the school and pre-employment background checks to determine an applicant’s suitability to work with children will be undertaken before any offer of employment is made.
