JOB DESCRIPTION
Position: Senior Human Resources
Job grade: B1
Reports to: Human Resources Manager
Job Overview:
Senior HR Executive assists HR Manager in comprising and developing C&B policies including but not limited to managing timesheet, payrolls, PIT, insurance, reports, employee relations, HR system as well as supporting other HR Administration tasks in a professional manner for the purpose of retaining satisfaction from internal clients.
Responsibilities and Duties:
- Compensation & Benefits:
- In charge of timely payment of monthly salary, allowance, OT, Incentive, SHUI, PIT, final payment for Expat and Vietnamese employees;
- Control employee time sheets/attendance and reconcile with payroll;
- Annually coordinate across operation department to collect information and consolidate the final and approved leave plan and follow-up unplanned annual leave;
- Process declaration and claim procedures of sickness, maternity, convalescence to Social Insurance authorities;
- Prepare and timely export periodical and ad-hoc reports to DOET, DOLISA, Social Insurance and other authorities;
- Proceed applications for PIT code for employees and registration for dependent relief;
- Handle PIT declaration and finalization;
- Regularly input, maintain and keep up-to-date the staff database and employee information;
- Handle document processing for personnel changes in the company upon request (promotion, termination, transfer, salary adjustment, disciplinary measure…);
- Handle general healthcare insurance (get quotations for comparison, arrange proposal, receive employee feedback, supporting claims, etc.);
- Monitor check-in procedures to ensure new comers feel welcome on their first date;
- Follow up staff performance appraisal; renewal of labour contracts, promotion, allowances and other monetary benefits;
- Annually review and propose allowance adjustments, if any, for existing post of responsibilities (Vietnamese staffs only);
- Keep the team up-to-date of changes or updates in labour laws;
- Analyse market compensation policies, government newly released regulations and prevailing wage rates to develop competitive compensation plan;
- Recruitment & Employee Retention:
- Manage full-cycle recruitment for various positions across the organization;
- Handle visa, work permit, and TRC processes for expatriate employees;
- Plan and coordinate employee training and development initiatives.
- Employee relation:
- Record and respond to staffs’ enquiries in a professional and timely manner, or escalate the issue and propose proper solutions to Line Manager;
- Conduct investigations and administer progressive discipline policy and procedures as directed by Line Manager;
- Facilitate departure process of voluntary resignation, which involves exit interviews or other informal discussions;
- Consult and provide timely advices to Manager or higher level for the purpose of compliance with labour laws, school and HR policies;
- Coordinate to organize company events (as assigned) which are under HR & Admin’s function.
And other tasks assigned by Line Manager.
Qualifications:
1. Education:
- University degree in Human Resources or equivalences
- Good English communication, both verbal and written
- Experience:
- At least 3-year-experience at similar role
- Skills:
- Excellent Microsoft computing skills
- Problem solving
- Time management
- Teamwork
- Communication
- Consulting
- Personalities
- Detail-oriented, careful
- Innovative, open to changes and willing to learn
- Reliable
- Eye for details and accuracy
Others:
- Professional appearance
- Knowledgeable of HR general functions
- Updates on Labour laws and labour-related regulations
- Understanding of school operation
Safer Recruitment
At Anne Hill International School, we are committed to student safeguarding. All applicants will be subjected to rigorous employment checks including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10 years.
Child Protection Statement
Anne Hill International School is committed to safeguarding the welfare of the students in its care. It expects that this commitment is uniform across the school and pre-employment background checks to determine an applicant’s suitability to work with children will be undertaken before any offer of employment is made.
