JOB DESCRIPTION
Position: PURCHASING OFFICER
Report to:
Job Overview:
The Purchasing Officer is responsible for:
- Daily processing purchasing requests from internal customers of Admin, academic from A to Z (Order is received to goods delivery) following the company purchasing policy and procedures;
- Co-operating with inter-departments in the effective management of operations cost and contractual obligations;
- Recording purchasing’s document;
- Reporting to Line Manager as requested
Responsibilities and Duties:
- Oversee buying production of academic items and non-academic including Admin consumables, maintenance and conducted successfully with the supervision and instruction of Purchasing Manager;
- Negotiate to drive cost saving for the main non-contract items purchased;
- Proactively set up long term contract for the regular items purchased;
- Timely delivery of good purchases
- Conduct inquiry/ negotiation to renew contract or to make new contracts for main items
- Timely, accurate preparation of documents and accurately update information in database
- Control and follow up delivery time
- Maintain a high level of customer services to both internal and external customers
Others:
- Ensure understanding and compliance with School policies
- Maintain positive relationships with managers, colleagues and external contacts to work effectively and facilitate achievement department targets
- Deal effectively with queries in a professional, efficient and helpful manner
And other tasks assigned by Line Manager.
Qualifications:
Education:
- College/University graduate
- Fluent English communication
Experience:
- 01-02 years of experience at similar roles.
- Experience with software packages Microsoft office
Skills:
- Deadline management
- Strong communication skills.
- Ability to work well under pressure
Personalities:
- Eye for detail and accuracy
- Flexibility to take on ad-hoc tasks
- Willingness to travel among Anne Hill campuses
