Job Description: Learning and Teaching Assistant (LTA) – Preschool

Position Overview

The Learning and Teaching Assistant (LTA) at our preschool is essential in supporting the well-being, learning, and development of children. The LTA collaborates closely with teachers, ensuring a safe, nurturing, and stimulating environment, in line with international standards.

The key areas include Learning Support, Special Programmes and Resource Management.

The LTA also functions as a teacher aid/co-teacher in areas such as teaching, care for the children, after-school activities (CCAs), morning/recess/lunch duties, activities and school events.

The LTA is to carry out their specific scope as assigned by the school

Core Responsibilities

Non-negotiable

• Student Care: Attentively monitor and support children’s learning, well-being, and development.
• Safety: Ensure the safety of students and colleagues at all times.
• Confidentiality: Maintain the confidentiality of school and HR information.
• Resource Management: Use school resources responsibly and avoid personal use.

Attitude and Approach

• Be open to feedback and willing to learn and contribute.
• Ask constructive questions and maintain a positive attitude.
• Show initiative in assisting teachers and colleagues.

Student Well-being and Development

• Provide care by being attentive to children’s needs and guiding them in learning and independent skills.
• Manage conflicts effectively.

Daily Routines

Morning Duty

• Receive children
• Check children’s well-being
• Ensure proper attire and grooming and teach children how to greet others.
• Apply sunblock and insect repellent as needed.

During Lessons

• Assist teachers with classroom tasks and guide children in completing their work.
• Oversee student movement between classes and maintain classroom order.
• Be punctual and ensure smooth transitions between lessons.

Toileting/Showering/Hygiene

• Oversee and assist with toilet routines, handwashing, and hygiene practices.
• Potty train toddlers and ensure children’s privacy during shower time.

Meal/Lunch Time

• Ensure children wash hands and eat properly.
• Supervise tooth brushing and avoid sharing personal food with children.

Nap/Rest Time

• Monitor children during nap time and avoid using mobile phones while children are awake.
• Supervise library visits for kindergarten students if requested by parents.

End of Day

• Clean and tidy the classroom, materials, and toys/resources.
• Ensure students take home phonics words, homework, and reading books.
• Monitor and replenish student stationery and assist in collecting class supplies.
• Ensure children are fetched by the correct guardians and assist security during pick-up time.

Handling Sick Children and Allergies

• Be aware of children’s allergies and manage them carefully.
• Take sick students to the nurse and follow proper procedures for seizures.
• Do not allow children to go to the sick bay alone, and report any medication found in children’s bags.

Classroom and Teacher Support

• Work collaboratively with classroom teachers to support the delivery of the curriculum.
• Assist in the preparation and delivery of instructional materials and activities (e.g. photocopy, laminate, filing, preparation, etc)
• Support individualised instruction to meet the diverse learning needs of students.
• Take photographs to capture children’s moments and support teachers in marking attendance.
• Provide learning support and co-teach with teachers when appropriate.

Communication

• Regularly read and respond to emails and use Slack for communication with colleagues.
• Ensure your photo is available on Slack for identification.
• Maintain open communication with teachers and staff.

Health and Safety

• Adhere to health and safety policies and procedures.
• Participate in emergency drills and respond appropriately to emergencies.

Diversity and Inclusion

• Promote an inclusive environment that respects and values diversity.
• Support the integration of multicultural perspectives in the classroom.

Other Duties

• Ensure all children’s items are labelled and take care of school property.
• Save electricity and paper and follow instructions given by teachers.
• No usage of mobile phones when on duty and in front of children.
• Contribute to a positive school culture and community.

After-school Activities (CCA Duty)

• Ensure student safety and well-being during after-school activities.
• Collaborate with instructors and engage students in activities.
• Assist with academic support and behaviour management.
• Prepare materials for activities and maintain accurate attendance records.
• Communicate effectively with parents and demonstrate flexibility in handling unexpected situations.
• Set a positive example for students and bring creativity to activities.
• Ensure the activity area is clean and organised after sessions and take monthly photos of students.

Bus Duty (if applicable)

• Assist in ensuring the safety and proper supervision of children during bus rides.

Professional Development

• Engage in continuous learning and professional growth.
• Stay informed about current educational practices and methodologies.

Qualifications

1. Educational Requirements

• Minimum Education:
  • Bachelor’s Degree in Education or a related field is preferred.
• Professional Qualifications:
  • Relevant certifications in early childhood education, special education, or related fields are advantageous.

2. Experience:

• Experience working with children in an educational setting.
• Experience in supporting teachers with classroom management and instructional delivery.
• Experience with special education needs (SEN) is beneficial.

3. Skills:

• Communication Skills:
  • Proficiency in English (both written and spoken); proficiency in Vietnamese is required.
  • Ability to effectively communicate with children, parents, and staff.
• Classroom Management:
  • Ability to assist in managing a classroom environment.
  • Skills in guiding and supporting students’ behaviour and learning activities.
• Interpersonal Skills:
  • Strong interpersonal skills to work collaboratively with teachers and other staff.
  • Patience, empathy, and a caring attitude towards students.
• Organisational Skills:
  • Ability to organise educational materials and resources.
  • Strong time-management skills to handle multiple tasks effectively.

4. Personal Attributes:

• Passion for working with children and a commitment to their education and well-being.
• Open-mindedness and cultural sensitivity, given the diverse nature of international schools.
• Adaptability and willingness to learn and take on new challenges.
• Positive attitude and ability to take initiative.

5. Legal Requirements:

• Clearance of background checks and health examinations as required by the school and local authorities.

6. Additional Requirements:

• Familiarity with International Early Years Curriculum (IEYC), International Primary School Curriculum (IPC), Cambridge, or other international curricula can be an advantage.
• Basic computer skills, including proficiency in using educational technology and tools.

JOB DESCRIPTION

 Position:             Preschool Principal

Department:      Management

Reporting line: Head of School

Job overview

The Preschool Principal will be responsible for the day-to-day operations of the school and in ensuring a safe and supportive learning environment for all students.

He/she will provide leadership of all aspects related to teaching and learning and ensure the ongoing development of the school in line with the designated priorities as established by the Board.

The Preschool Principal will play a key role in shaping a positive school culture, supporting staff development, and ensuring the delivery of high-quality early childhood education.

Main responsibilities and duties

Educational Leadership:

• Work with teachers and staff in the development and implementation of the curriculum.

• Create an environment for academic success and monitor student development progress
• Ensure curriculum alignment with Lower Primary to provide seamless transition for students
• Monitor and evaluate teaching methods and classroom activities.
• Facilitate professional development for teachers and staff.
• Promote the use of innovative and effective teaching practices.
• Develop an effective school timetable which meets the needs of all Preschool students within the statutory frameworks and the resources available (from playgroup to kindergarten).
• Promote and support all applicable school policies as they relate to teaching and learning and day to day school operations.

2. Student Support

• Foster a safe and inclusive learning environment for all students.
• Address and resolve student behavioural issues.
• Collaborate with parents and guardians to support student development.
• Work collaboratively with parents to build a climate of trust, support, and a strong home-to-school and school-to-home partnership.

3. Staff Supervision

• Assist in the recruitment, hiring, and training of staff.
• Mentor and support teachers in their professional growth.
• Coordinate staff meetings and professional development sessions.
• Be actively involved in the appraisal process and provide informed feedback on teacher growth, performance, and development.
• Assume substitution and or supervision duties in case of any teacher absence or emergency.

4. Community Engagement

• Act as a liaison between the school and the broader community.
• Work collaboratively with parents to build a climate of trust, support and a strong home to school and school to home partnership.
• Promote the school’s mission and values to parents and community members.
• Work as a team to organise and participate in school events and activities.
• Develop partnerships with local organisations and businesses.
• Contribute to the development of the school as a center of learning within the community, strengthening partnerships with other schools, agencies, and service providers.

5. Operational Management:

• Assist in the enrolment process of new students, including reviewing applications, screening and interviewing students,
• Assist in the development and management of the school budget for academic department.
• Contribute to marketing and student retention strategies in Preschool and grow the school in line with the targets established by the Executive Management Board.
• Oversee the provision and effective management of school resources
• Participate in the key management team to coordinate emergency response plans and safety drills.
• Promote and support all applicable school policies as they relate to teaching and learning and day-to-day school operations.
• Work with Operation Manager to ensure the maintenance and improvement of school facilities.
• Other tasks assigned by Line Manager.

Key Skills and Attributes

The Preschool Principal will be expected to:

• Be fully supportive of the school’s mission, vision and core values and ensure common understanding of these statements across all key constituencies.
• Promote a culture of openness, shared values, teamwork, and collaboration through active and supportive leadership.
• Be a good listener, an excellent communicator, and a visionary leader.
• Be an outstanding practitioner with proven experience leading a team of educators and in managing the development of Preschool students.
• Be an able communicator – both written and verbal – and able to motivate a team around a compelling vision.
• Demonstrate passion, drive, enthusiasm, commitment, flexibility, and adaptability.
• Be a strategic thinker with a hands-on approach to leadership where required.

Qualifications and Experience

 A Bachelors’ degree and teacher certification is essential – Masters’ degree preferred.

• A minimum of 3-5 years’ experience in a leadership role and preferably in an international school setting.
• A strong pedagogical background with a solid understanding of international programs at the Early Years.
• Experience in the recruitment process and the ability to attract and retain highly able teachers.
• Experience working in a cross-cultural environment.

Child Protection Statement

Anne Hill International School is committed to safeguarding the welfare of the students in its care. It expects that this commitment is uniform across the school and pre-employment background checks to determine an applicant’s suitability to work with children will be undertaken before any offer of employment is made.

JOB DESCRIPTION

 Job Summary:

The School Register plays a crucial role in ensuring the smooth and compliant operation of AHI preschool, primary and secondary school in District 2 by acting as a key liaison with government authorities and by developing and implementing a comprehensive library program aligned with MOET regulations.

This position requires a highly organized, detail-oriented, and proactive individual with excellent communication and interpersonal skills, as well as a strong understanding of Vietnamese educational policies.

Responsibilities:

1. Government Liaison and Representation:

• Serve as the representative of AHI in all meetings, discussions, and official communications with relevant government authorities at the local, provincial, and national levels (e.g., MOET, Department of Education and Training, People’s Committee, etc.).
• Build and maintain positive and productive relationships with government officials.
• Stay informed about all relevant changes in government regulations, policies, and directives related to education in Vietnam.
• Attend workshops, seminars, and conferences organized by government agencies to stay updated on best practices and compliance requirements.
• Effectively communicate information received from government authorities to the Head of School, principals, and relevant management team members in a timely and clear manner.

2. Governmental Reporting and Compliance:

• Collaborate closely with the principals of the kindergarten, primary, and secondary sections, as well as the school management team, to gather necessary data and information for timely and accurate reporting to governmental agencies.
• Develop and maintain a comprehensive system for tracking reporting deadlines and requirements for various governmental bodies.
• Ensure all required reports (e.g., statistical reports, accreditation updates, compliance documents) are prepared accurately, reviewed thoroughly, and submitted on time.
• Assist in the preparation for and coordination of any inspections or audits conducted by government authorities.
• Maintain organized records of all communications, submissions, and approvals from government agencies.

3. School Report Preparation:

• Take primary responsibility for the compilation, writing, and formatting of various school reports as mandated by governmental agencies.
• Work with relevant departments and staff to collect necessary information and data for report generation.
• Ensure all reports adhere to the specific guidelines, formats, and deadlines set by the respective government bodies.
• Maintain a high level of accuracy and attention to detail in all submitted reports.

4. Any other tasks assigned by the Operations Manager.

Qualifications:

• Bachelor’s degree in Education, Library Science, Public Administration, or a related field. A Master’s degree is preferred.
• Minimum of 5years of relevant experience in an educational setting, preferably within the Vietnamese education system.
• Demonstrated understanding of the Vietnamese Ministry of Education and Training (MOET) regulations and guidelines, particularly those related to school operations and library programs.
• Proven experience in liaising with government authorities and preparing official reports.
• Strong knowledge of library management principles, information literacy skills, and age-appropriate literature.
• Excellent written and verbal communication skills in both Vietnamese and English.
• Strong organizational, time-management, and problem-solving skills.

• Ability to work independently and collaboratively as part of a team.

• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint) and library management software.
• A passion for education and a commitment to creating a positive learning environment for students.

Personal Attributes:

• Professional and ethical conduct.
• Strong interpersonal and relationship-building skills.
• Attention to detail and a high degree of accuracy.
• Proactive and solution-oriented approach.
• Ability to maintain confidentiality.
• Adaptability and flexibility in a dynamic environment.

Student Safeguarding:

At AHI, we are committed to student safeguarding. All applicants will be subjected to rigorous employment checks in order to uphold our school community’s wellbeing. All successful candidates are also expected to understand and adhere to AHI’s Code of Conduct.

Job overview

IT Manager

A seasoned 10+ year IT leader with a proven track record in enterprise resource planning (ERP), student information systems (SIS), learning management systems (LMS), data center/server-room builds, DevOps engineering, and disaster recovery/business continuity (DR/BC). Oversees hybrid IT infrastructure, distributed campuses, software/product delivery, vendor management, and governance across the education group.

Role and Responsibilities of IT Manager

1. IT Infrastructure Management

• Network and System Administration: Oversee the management of the school’s IT infrastructure, including local area networks (LAN), wide area networks (WAN), servers, storage solutions, and cloud-based environments.

• Execute at least two data center/server-room builds, covering full lifecycle design, implementation, operation, upgrades/replacements, hardware/software refresh planning, and sunsetting.

• Hardware and Software Management: Ensure the proper selection, installation, configuration, and maintenance of hardware and software systems. This includes ensuring all IT systems are up to date and fully operational.

• Oversee lifecycle planning for servers, network, databases, and software: procurements, patch policies, asset tracking, budgeting and decommissioning schedules.

• Backup and DR / BC: Design and implement backup solutions and disaster recovery plans to ensure data integrity and system availability in case of an emergency or disaster.

• Deliver at least one successful DR/BC implementation, covering both Disaster Recovery (reactive restoration) and Business Continuity (proactive planning).

• Build formal DR/BC processes including risk assessment, business impact analysis (BIA), RTO/RPO, resilience, redundancy, and periodic testing.

• Implement automated failover and redundancy strategies (multi-region, VM replication, IaC provisioning).

• Schedule regular DR drills (annual full simulation plus quarterly tabletop sessions).

• Network Security: Work closely with the Cybersecurity Specialist to ensure that the network is protected using firewalls, VPNs, and other security measures.

2. ERP / SIS / LMS / HRM Implementations

• Lead at least three successful ERP, HRM, SIS, and/or LMS projects—from requirements gathering and vendor evaluation to go-live and support.

• Manage complex stakeholder communications across academic, finance, operations, marketing, HR, and IT teams; ensure on-time and within-budget delivery; drive user adoption and training.

3. DevOps Engineering Leadership (≥5 years)

• Oversee DevOps practices: CI/CD, IaC, automated testing, version control, and monitoring.

• Use tools like Terraform or CloudFormation for infrastructure provisioning and automated deploys.

• Align teams around DORA metrics: deployment frequency, lead time, change failure rate, MTTR, and reliability.

4. Team Leadership and Management

• Manage and lead the IT team; mentor members to enhance technical skills and advance careers.

• Mentor campus-based teams: helpdesk, infrastructure, ERP/SIS admins, application developers, and DevOps engineers.

• Oversee daily IT operations, assign duties, prioritize tasks, and monitor progress.

• Set performance goals and KPIs, conduct reviews, and organize team-building activities.

5. Project Management

• Lead RFP processes: define requirements, evaluate vendors, negotiate contracts.

• Oversee hardware/software upgrades and system implementations within time and budget.

• Manage vendor relations, contracts, SLAs, and issue resolution.

• Continuously assess and optimise IT processes for efficiency and alignment with strategy.

6. Technical Support and Troubleshooting

• Provide high-level support to staff and students; ensure prompt helpdesk resolution.

• Oversee troubleshooting of network, hardware, and system issues.

• Continuously improve IT support and helpdesk services.

7. KPIs & Operational Monitoring

• Design dashboards tracking ERP/LMS uptime, DR test success rates, SLAs, DORA metrics, cloud spend, and infrastructure utilisation.

• Present monthly reports to leadership for data-driven decisions.

8. Budgeting and Cost Management

• Develop and manage IT budgets, monitor costs, and identify cost-saving initiatives.

• Maintain IT asset inventory and ensure timely upgrades within budget constraints.

9. Strategic IT Planning

• Develop long-term IT strategy and roadmap aligned with institutional goals.

• Assess and recommend emerging technologies.

• Identify opportunities for innovation, efficiency, and cost reduction.

• Evaluate and mitigate IT and cybersecurity risks.

10. IT Governance, Policies & SOPs

• Author and maintain IT policies, frameworks, and SOPs for infrastructure, security, DR/BC, change/configuration, and software operations.

• Enforce governance for ERP/SIS/LMS/HRM implementations.

• Standardise CI/CD pipelines, IaC frameworks, and monitoring practices.

• Maintain configuration baselines, change advisory boards, and audit traceability.

• Ensure system availability and BCDR integration.

• Collaborate with cybersecurity for compliance with FERPA, GDPR, and HIPAA.

• Maintain patch management, incident response, cost efficiency, and KPI dashboards.

11. Collaboration with Stakeholders

• Collaborate with departments to align technology with operational needs.

• Report performance, uptime, and budget status to senior leadership.

• Ensure adherence to IT policies and standards.

Optional but Valuable Experience

• Facility Design & Build: Knowledge of server room layout, cabling, HVAC, and security integration.

• Premise Security & Access Controls: Policies for CCTV, badge access, sensors, and incident response.

JOB DESCRIPTION

Position: HR Executive

Reports to: Human Resources Manager

Job Overview:

The HR Executive will be responsible for managing a broad range of human resources functions, including but not limited to recruitment, compensation & benefits, training & development, employee relations, HR administration, and expatriate formalities (visa, work permit, TRC, etc.). This position plays a key role in ensuring that HR operations run smoothly and in compliance with applicable labor laws and internal policies.

Duties & Responsibilities

1. Recruitment & Onboarding

• Manage end-to-end recruitment: from JD collection, posting, screening, interviews, reference checks (as part of safer recruitment), to onboarding.
• Coordinate with hiring managers to understand staffing needs and provide timely recruitment support.
• Promote employer branding through social media, career platforms, and events to attract highquality candidates.
• Maintain a talent pipeline to meet future workforce needs.
• Conduct onboarding, stay, and exit interviews to gather insights on employee experience.
• Support the HR Manager in developing and implementing employee retention strategies and engagement programs.

2. Compensation & Benefits

• In charge of timely payment of monthly salary, allowance, OT, Incentive, SHUI, PIT, final payment for Expat and Vietnamese employees;
• Control employee time sheets/ attendance and reconcile with payroll;
• Annually coordinate across operation department to collect information and consolidate the final and approved leave plan and follow-up unplanned annual leave;
• Process declaration and claim procedures of sickness, maternity, convalescence to Social Insurance authorities;
• Prepare and timely export periodical and ad-hoc reports to DOET, DOLISA, Social Insurance and other authorities;
• Proceed applications for PIT code for employees and registration for dependent relief;
• Handle PIT declaration and finalisation;
• Regularly input, maintain and keep up-to-date the staff database and employee information;
• Handle document processing for personnel changes in the company upon request (promotion, termination, transfer, salary adjustment, disciplinary measure…);
• Handle general healthcare insurance (get quotations for comparison, arrange proposal, receive employee feedback, supporting claims, etc.);
• Monitor check-in procedures to ensure newcomers feel welcomed on their first date;
• Follow up staff performance appraisal; renewal of labour contracts, promotion, allowances and other monetary benefits;
• Keep the team up-to-date of changes or updates in labour laws;

3. Expat Formalities Support

• Assist expatriates in obtaining and renewing visas, work permits (WP), temporary residence cards (TRC) and other related documents.
• Liaise with service providers and government authorities to ensure timely processing.
• Maintain tracking system for document status and expiration dates.
• Provide onboarding support and local guidance to new expat employees.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Law, or related fields.

Experience

• Minimum 2 years of relevant experience in HR Executive or HR Administration roles.

Key Competencies

• Solid understanding of Vietnamese Labor Law, Social Insurance, and Personal Income Tax (PIT) regulations.
• Experience in handling expatriate documentation (visa, work permit, TRC) is a strong advantage.
• High level of integrity and discretion in handling confidential information, including payroll, contracts, and employee evaluations.
• Proficient in Microsoft Office; experience with HRIS or other HR management systems is a plus.
• Strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines.
• Effective communication and interpersonal skills, with the ability to collaborate across departments.
• Demonstrated ability to work independently while also being a strong team player.
• Good command of English, both written and spoken.

Child Protection Statement

Anne Hill International School is committed to safeguarding the welfare of the students in its care. It expects that this commitment is uniform across the school and pre-employment background checks to determine an applicant’s suitability to work with children will be undertaken before any offer of employment is made.