Archives: Job

Position: Procurement Supervisor

Report to:

The position will report to Deputy Executive Director

Job Overview:

The Procurement Supervisor is responsible for:

• Handling purchasing requests from internal customers – Admin & Academic following the company purchasing policies and procedures.
• Co-operate with inter-departments in the effective management of operations cost and contractual obligations.
• Manage Procurement staff to ensure timely procurement professionally.
• Assist Line Manager in reaching the targets of the team.

 

Responsibilities and Duties:

• Oversee purchasing and/or production of academic and non-academic items including but not limited to admin consumables, maintenance and furniture.
• Negotiate to drive cost saving for the main non-contract items purchased.
• Deep understanding of the requests and initiate best possible solutions.
• Proactively set up long term contract for the regularly purchased items.
• Ensure timely delivery of purchases.
• Bookkeeping and owning purchasing related processes.
• Maintain a high level of customer service to both internal and external customers.

 

Others:

• Ensure understanding and compliance with School policies.
• Maintain positive relationships with managers, colleagues and external contacts to work effectively and facilitate to achieve department targets.
• Deal effectively with queries in a professional, efficient and helpful manner.
• Tasks assigned by Line Manager.

Qualifications:
Education:

• College/University graduate
• Fluent verbal and written English

 

Experience:

• 03 – 05 years of experience at similar role
• Experience with software packages Microsoft office

 

Skills:

• Deadline management
• Teamwork
• Strong communication skill
• Strong negotiation skill
• Ability to work well under pressure

 

Personalities:

• Integrity is non-negotiable
• Eye for detail and accuracy
• Flexibility to take on ad-hoc tasks
• Willingness to travel among Anne Hill education group campuses

 

Others:

N/A

Job Title: Learning Support Assistant (LSA)

 

Job Type: Full-time

 

Job Overview: A Learning Support Assistant will work collaboratively with teachers, specialists, and parents to support students with diverse learning needs, ensuring they can access the curriculum and reach their full potential.

 

Key Responsibilities:

1. Provide one-on-one support to students with learning differences.
2. Assist classroom teachers in differentiating instruction and modifying materials to meet the needs of all learners.
3. Implement behavior management strategies and support positive student interactions.
4. Maintain accurate records of student progress and communicate regularly with the teaching team.
5. Participate in team meetings and contribute to the development and review of Individual Education Plans (IEPs).
6. Support students’ social and emotional development, fostering independence and self-confidence.
7. Assist with the preparation of learning materials and classroom resources.
8. Supervise students during non-instructional times (e.g., break times, lunch times, field trips).
9. Maintain confidentiality regarding student information and records.
10. Engage in professional development opportunities to enhance skills and knowledge in special education practices.
11. Other tasks assigned by Line manager.

 

Qualifications and Experience:

• Bachelor’s degree in English, Education, Psychology, or a related field (preferred).
• Experience working with primary school-aged children, preferably in an international or multicultural setting.
• Knowledge of various learning disabilities and effective intervention strategies.
• Excellent communication skills in English.
• Patient, empathetic, and able to build positive relationships with students, staff, and parents.
• Adaptable and flexible in approach to meet diverse student needs.
• Strong organisational and time-management skills.

 

Desired Skills:

• Training or certification in special education support.
• Experience with differentiated instruction techniques.
• Understanding of cultural sensitivity and global mindedness.

JOB DESCRIPTION
Position: Marketing Manager
Department: Management
Reporting line: General Director

Job overview:
The Marketing Manager is responsible for implementing the annual marketing plan and communication strategies across all Anne Hill educational facilities, campuses, and centres.
The role is an acting Head for day-to-day marketing activities, which involves leading the communication marketing team to achieve KPIs, adhering to the budget set by the Management Board, attend management meetings and collaborating with other department heads to provide daily marketing support.

Duties & Responsibilities
Marketing Strategy & Planning:
• Create and plan marketing initiatives, communications, events, and other customer touch points across all campuses aligned with the school’s vision.
• Implement marketing strategies and communication plans as instructed by the General Director and Head of Vision & Strategy, including developing plan proposals for individual marketing campaigns.
• Update the annual School Calendar and Schedule of Fees in collaboration with the team.
• Review competitor marketing strategies, identify effective techniques, messages, and channels, and adapt marketing & communication strategies for the school.

Team Leadership & Management:
• Lead and delegate tasks to the marketing team to ensure the achievement of KPIs and adherence to the marketing budget.
• Proactively encourage and support team training and development; conduct performance evaluations.
• Oversee the planning and coordination of schoolwide events.
• Ensure the team adheres to financial and purchasing processes during marketing activities.
• Approve day-to-day marketing expenses based on the school’s approval matrix.
• Assist in securing sufficient marketing resources, team development, and manpower for campus expansions.

Creative Direction & Content Management:
• Responsible for the creative direction of all marketing collateral, including providing briefs, reviewing, and conducting quality control on photos, videos, texts, visual designs for various communication platforms and campaigns before submission to the Head of Vision & Strategy for approval.
• Design and review all forms of copywriting and mass communication templates.
• Build and maintain relationships with key stakeholders.

Digital Marketing:
• Plan and execute all digital marketing efforts, including but not limited to SEO/SEM, marketing databases, AdWords, GDN, Facebook, YouTube advertising, email, social media, and online display advertising.

Collaboration & Support:
• Work with the team to promote and create awareness for school programmes or events.
• Liaise with other Heads of Departments to provide day-to-day marketing support and execute events.
• Work with the Admissions & Student Care team to plan and organise activation events to attract prospective parents.
• Support the marketing team with other tasks and events during peak times.

Budget & Reporting:
• Manage the marketing budget and expenses and work with the General Director to propose the marketing budget to the Management Board.
• Produce monthly marketing reports against a range of KPIs to evaluate the impact of marketing campaigns, with new ideas and actionable recommendations.
• Provide a year-end report and analysis of the marketing plan.
• Attend management meetings on behalf of the marketing team.

Additional Responsibilities:
• Ensure familiarity with all health, safety, fire safety, and emergency procedures.
• Any other tasks assigned by the General Director, Deputy Director and COO.

Education and/or Experience
• Minimum of a Bachelor’s degree in Business or Marketing
• Three or more years of related experience
• Experience in leading a marketing team
• Experience in the education sector is preferred

Skills, Capabilities & Traits
• Fluent in English and Vietnamese (written and spoken)
• Strong interpersonal skills
• High sense of responsibility and self-initiative
• Excellent problem-solving skills
• Ability to organise and delegate tasks effectively
• Knowledge of Integrated Marketing Communication Plans and the technical skills to execute various areas
• Familiarity with Branding Guidelines and their implementation
• Proficient in key media platforms – Facebook, Instagram, website, etc.
• Understanding of design elements and editing software (e.g., Photoshop, Illustrator) to develop creative directions
• Analytical skills to generate insights based on trends and meet KPIs
• Good copywriting skills

Job Description

Title: School Nurse

Reports to: Operations Manager

Department: Operations

 

Summary of Position

The position oversees the emotional, mental, physical and social health of school students. Provide students with basic health services throughout the school day. Manage students who have health conditions and students with disabilities. Working with parents and teachers to create and enforce care plans. Act as a health care consultant towards school management team.

Duties & Responsibilities

• Perform health screenings, treat students and staff as needed
• Develop care plans for students with ongoing conditions
• Consult with teachers, school administrators and other school staff regarding student care
• Receive & administer medication, complete administration monitor student immunization records.
• Educate students and staff on health procedures
• Follow implementation of Covid19 protocols, arrival / departure protocols
• Nurse bay set up and stocking, rapid testing when required
• First aid tracking, training & advanced courses
• Work with Raffles and other business partners
• Nutrition specialists / canteen advisor
• Develop children welfare project; tracking & sharing
• Ensures that the team is advised of any urgent or pressing matters
• Performs other duties that may be directed or requested by the Manager
• Able to temporarily cover duties of other team members during term breaks & transitions
• Is fully conversant with al health and safety, fire and emergency procedures
• Maintains a high standard of personal hygiene, dress, uniform, and body language
• Is polite and professional in any situation where the image or reputation of the school is represented
• Attends meetings and training as required by direct manager
• Ensures that all activities are carried out honestly, ethically and within the parameters of local law
• Refresher first aid course for all Bus Assistants every quarter (incl discussing emergency situations on the road).

Education and/or Experience

• Bachelor degree or equivalent medical education
• Background in health related industry is a must
• Registered Nurse license

Skills, Capabilities & Traits

• Fluent in Vietnamese and in English (written and spoken)
• Strong sense of responsibility and self-initiatives
• Excellent communicator
• Ability to work independently or with others
• Ability to assess situations and act quickly
• Knowledge of state health regulations

Child Protection Statement
Anne Hill International School is committed to safeguarding the welfare of the students in its care. It expects that this commitment is uniform across the school and pre-employment background checks to determine an applicant’s suitability to work with children will be undertaken before any offer of employment is made.

Job Description

Job Title: Senior Marketing Executive, Events

Department: Vision & Marketing

Reports to: Head of Vision & Marketing

 

Summary of Position  

We are seeking a dynamic and experienced Senior Marketing Executive specialising in Events to join our team. This role is pivotal in planning, coordinating, and executing a variety of school events, ensuring they align with our school’s values and goals. The ideal candidate will have a strong background in marketing and events, with exceptional organisational and interpersonal skills.

 

Key Responsibilities:

Event Planning and Execution:

• Plan and organise school events including festivals, celebrations, ceremonies, corporate social responsibility activities, external marketing events, and year-end school photography.
• Allocate resources and generate project timelines for all events to ensure seamless execution.

Coordination and Logistics:

• Collaborate with the Event Executive and various school departments to coordinate event logistics and administrative paperwork.
• Manage the inventory of event-related collateral, equipment, and properties.

Communication and Documentation:

• Draft communications and newsletters related to events, ensuring clear and engaging messaging.
• Support in tracking event-related expenses and managing the event budget effectively.

Performance Measurement:

• Conduct post-event performance measurement and reporting to evaluate success and areas for improvement.
• Participate and support school community engagement initiatives to foster a strong school community.

Marketing Support:

• Spearhead offline advertising opportunities with the support of the Marketing Supervisor and Event Executive.
• Undertake any other marketing-related tasks as assigned by the Marketing Supervisor and Head of Vision & Marketing.

Other tasks assigned by Line Manager

Requirements:

• Diploma or equivalent in Business/Marketing
• At least two years of experience in marketing and events
• Fluent in Vietnamese and proficient in English (written and spoken)
• Strong interpersonal communication skills
• Detail-oriented and well-organised
• Ability to work in a fast-paced, deadline-driven environment
• Knowledge of the education industry or international school setting is a plus

JOB DESCRIPTION

Position: GENERAL ACCOUNTANT

Job Grade: Supervisor

Report: Report to Chief Accountant

Description:

General Accountant manage school accounting team.

Responsibility:

• Responsible for day to day accounting operations.
• Perform a full set of accounts and ensure timely closing of accounts.
• Deliver timely, accurately financial reporting, tax returns and required information.
• Su Prepare a provisional CIT declaration
• Prepare VAT and personal income tax returns
• Collect data and calculate costs
• Check and compare detailed data with the ledger pervise staffs to handle accounting tasks.
• Check the balance between detailed and general accounting data
• Check whether the ending balance is similar to the detailed reports
• Prepare a balance sheet for the annual account
• Ensure compliance with all locals and corporate statutory laws, regulations and policies.
• Taking or arranging accounting task if missing relevant position to fulfill job requirements.
• Other relevant duties as required by Chief Accountant.

Requirements:

Degree:

• Bachelor degree majored in Accounting, Finance.
• Chief Accountant Certificate.

Experience:

• At least 3 years of working experience at the same position.
• At least 2 years of working in corporate group.
• Rich knowledge about business laws and tax regulations is preferred.
• Good experience in utilizing ERP or MISA

Skill:

• Good communication and problem solving skill.
• Good at English communication is a plus.
• Proficient computer skills (MS. Words, Excel, Outlook). 

Others:

• Carefully, patient and good team-work skill.
• Well-organized ability.
• Good health, able to work under high pressure.

Job title:           Co-Curricular Activities (CCA) Coordinator

Report to:        This position will report to the COO/Head of School

Overview as a Co-Curricular Activities Coordinator

The Co-Curricular Activities Coordinator at the international school is a key role responsible for supporting the diverse needs of the school’s extra-curricular programs, Camps, Events and Educational Trips assigned. The successful candidate will work closely with students, teachers, parents and external stakeholders to create a vibrant and engaging programme that helps students develop their interests, skills, and talents.

Key Responsibilities:

1. Curriculum Development: The Co-Curricular Activities Coordinator will work with the COO/Head of School to develop a co-curricular programme that provides opportunities for students to enhance their skills, build confidence, and grow resilience.
2. Program Management: The Coordinator will create schedules, manage budgets, and oversee the programme’s daily operations, ensuring all activities are delivered effectively in a safe and secure environment.
3. Recruitment and Training: The Coordinator will recruit and supervise outsourcing or inhouse teachers/LTA, instructors, coaches, and trainers to deliver high-quality programs.
4. Student Participation: The Coordinator will ensure that the co-curricular programs meet the interests and needs of students and will work closely with students to recruit and retain participants.
5. Budget Management: The Coordinator will manage the budget for the co-curricular programme, allocating expenditures, and ensuring that the programme remains financially sustainable.
6. Communication and Promotion: The Coordinator will work with the marketing team to create promotional materials to promote activities, update students and parents, and maintain a healthy engagement rate.
7. Evaluation and Reporting: The Coordinator will observe the CCA lessons, evaluate programme effectiveness, collect and report data, and identify areas for improvement.
8. Child Protection and Safety: This is the highest priority, and the Coordinator must remain vigilant at all times. They are responsible for overseeing the safety of CCAs, camps, events, and educational trips, ensuring all activities are carried out in a secure environment. This includes collecting, verifying, filing the profiles, qualifications, and police checks of teachers, trainers, and coaches before any course, event, or camp begins. The Coordinator must also conduct regular walk-throughs to observe activities and take immediate and appropriate action if any safety concerns arise for students or staff.

Qualifications:

– A bachelor’s degree in education, recreation, or related fields.

– Strong interpersonal skills, with experience in working with children, young adults, and instructors from diverse backgrounds.

– Creative problem-solving skills and attention to detail.

– Demonstrated leadership and management skills.

– Excellent communication and organizational skills.

– An understanding of budgeting and financial planning

– Previous experience in education and activities planning, or youth leadership roles is preferred.

– Proficient in Microsoft Office suite, Google Suite, and other software applications

 

The Co-curricular Activities Coordinator is a full-time position that requires an individual who can work independently, remotely, and in a team environment. The candidate needs to be respectful of different cultures, values, and have a commitment to promoting diversity, equity, and inclusion.

They must also be able to work flexible hours, including weekends, to accommodate weekends’ activities, if need be.

 

Title: Head of Marketing & Communications

Reports to: Executive Advisor

 

Summary of Position

The Head of Marketing & Communications is responsible for managing and ensuring the annual marketing plan and communication strategies are implemented across all Anne Hill educational facilities, campuses, and centres. The core focus will be on the preschool and primary school campuses as well as collateral design support for Anne Hill Enrichment Centre and Anne Hill Bilingual School. They are responsible for delegating and leading the Marketing & Communications team to achieve the KPIs and follow the budget the Management Board sets.

Duties & Responsibilities               

Strategise and plan for marketing initiatives, communications, and other customer touchpoints across all campuses, including:

• Create, update and implement the Marketing & Communications Policies & Guidelines
• Plan for the School Calendar and Schedule of Fees
• Promote and create awareness for school programmes or events
• Design and review all forms of copywriting and mass communication templates
• Build and maintain relationships with key stakeholders
• Responsible for the creative direction of all marketing collaterals – provide briefs, review and approve all marketing collaterals including photos, videos, texts, visual designs for various communication platforms and campaigns
• Identify opportunities/areas for improvement and adapt marketing & communication strategies
• Propose and manage marketing budget and expenses
• Provide a year-end report and analysis of the marketing plan
• Maintain a high standard of personal hygiene, dress, uniform, and body language
• Be polite and professional in any situation where the image or reputation of the school is represented
• Attend management meetings and training
• Ensure that all activities are carried out honestly, ethically, and within the parameters of local law
• Be fully conversant with all health, safety, fire safety, and emergency procedures

Education and/or Experience

• Minimum of a Bachelor in Business/Marketing
• Three or more years of related experience in the educational field

Skills, Capabilities & Traits

• Working proficiency in both English and Vietnamese (written and spoken)
• Interpersonal skills
• Strong sense of responsibility and self-initiatives
• Problem-solving skills
• Ability to organise and delegate tasks effectively
• Knowledge of Integrated Marketing Communication Plan and possess the technical skills to execute various areas
• Able to utilise key media platforms – Facebook, Instagram, website, etc
• Understanding of design elements and editing software (e.g. Photoshop, Illustrator) to develop creative directions
  Key Performance Indicators
• Increase in Enrolments: Measure the number of new student enrolments across all campuses and evaluate the effectiveness of marketing initiatives in attracting new students
• Brand Awareness: Monitor and assess the level of brand awareness for Anne Hill educational facilities, campuses, and centres through surveys, social media engagement, website traffic, and other relevant metrics
• Conversion Rate: Track the percentage of leads generated through marketing efforts that convert into actual enrolments or programme sign-ups
• Website Traffic and Engagement: Monitor website analytics to measure the increase in website traffic, time spent on the website, and engagement metrics such as page views, bounce rate, and click-through rates
• Social Media Reach and Engagement: Evaluate the growth and engagement of social media platforms (Facebook, Instagram, etc.) by measuring the number of followers, likes, comments, shares, and reach of posts
• Marketing Collateral Effectiveness: Assess the impact and effectiveness of marketing collateral (photos, videos, texts, visual designs) by monitoring metrics such as click-through rates, distribution rate, and parents’ feedback
• Cost per Acquisition: Measure the cost-effectiveness of marketing campaigns by calculating the cost per new enrolment or programme sign-up
• Stakeholder Satisfaction: Conduct surveys or gather feedback from key stakeholders (parents, students, faculty, community members) to evaluate their satisfaction levels with the marketing and communication efforts
• Budget Management: Monitor and track the marketing budget, ensuring that expenses are within the allocated budget and identifying areas for cost optimisation

Deliverables

• Updated Marketing & Communications Policies & Guidelines
• School Calendar, Schedule of Fees, and other marketing collateral for each academic year
• Collateral and event management for promotional campaigns and initiatives to create awareness for school programmes or events
• Copywriting and mass communication templates for various platforms
• Strong relationships with key stakeholders established and maintained
• Creative directions and approvals for all marketing collateral
• Adapted marketing and communication strategies based on identified opportunities for improvement
• Proposed marketing budget and expense management
• Year-end report and analysis of the marketing plan
• Active participation in management meetings and training sessions
• Compliance with health, safety, fire safety, and emergency procedures