Job Description

 

Title: Admissions Executive

Reports to: Head of Admissions

Department: Admissions

 

Summary of Position

The position oversees all communication & customer service-related functions within Admission at the School. These may include communicating with parents, administering appointments, following up on visits & student enrolment and record keeping as well as administering essential student/parents’ requirements.

 

Duties & Responsibilities  

• Handles pre & post experience for visits & tours
• Online Enquiries (info box) Administration
• Visitors / Appointments Administration
• Student Registration
• Student Records Update
• Student ID Cards Administration
• Parents ID Cards Administration
• Parents Login ID administration
• Complete administrative matters, database and star portal updates related to the admission function within the department
• Assists in all aspects of guided school tours
• Ensures that the team is advised of any urgent or pressing matters.
• Performs other duties that may be directed or requested by the Manager
• Able to temporarily cover duties of other team members during term breaks & transitions
• Is fully conversant with al health and safety, fire and emergency procedures.
• Maintains a high standard of personal hygiene, dress, uniform, and body language.
• Is polite and professional in any situation where the image or reputation of the school is represented.
• Attends meetings and training as required by direct manager.
• Ensures that all activities are carried out honestly, ethically and within the parameters of local law.
• Other tasks assigned by Line Manager.

 

Education and/or Experience

• University degree or equivalent education
• Experience in administration or sales is an advantage
• Background in education or hospitality related industry is preferred

 

Skills, Capabilities & Traits

• Fluent in Vietnamese/Japanese/Korean & English (written and spoken)
• School background and admissions experience.
• Strong sense of responsibility and self-initiatives
• Familiar with Microsoft Office (Word, Excel and PowerPoint)
• Customer oriented personality
• Excellent communicator

 

Child Protection Statement

Anne Hill International School is committed to safeguarding the welfare of the students in its care. It expects that this commitment is uniform across the school and pre-employment background checks to determine an applicant’s suitability to work with children will be undertaken before any offer of employment is made.

 

REPORTS TO:

HEAD OF SCHOOL

Overview

This Job Description is to be read in conjunction with and as an addendum to the Class Teacher’s Job Description. Consistent with school policies, the Teacher Librarian will be responsible for the following key objectives:

• To successfully manage the Library, establishing goals and expectations with both staff and students to ensure that the resources are used to maximum potential.
• To ensure that the resourcing of the Library meets the teaching and learning goals across all sections of the school
• To promote and participate in ongoing staff learning, training and development.
• To teach classes as required, particularly in relation to the Library, ensuring high standards of teaching and learning.

 

RESPONSIBILITIES

• Responsible for the day to day running of the Library
• Responsible for ensuring that the Library collection meets the needs of the School’s programmes, the Definition of High-Quality Learning and the school’s commitment to global citizenship.
• Responsible for developing a library skills continuum within IPC.
• Responsible for creating and implementing the Library development plan in line with the Schools’ mission, vision and values.
• Responsible for the cataloguing and circulation of materials
• Responsible for maintaining the Library collection – stocktaking, ordering and culling the collection
• Overseeing the use of all library and equipment
• Overseeing the maintenance and updating of the Library Database
• Regular review of Library Database operating system
• Assist and train students and staff in using library systems and technologies
• Responsible for preparing and operating the Library budget for purchase of new resources
• Review the library usage data and use this to determine needs for budgeting
• Liaising with teaching staff with regards to needs and new resources
• Maintain access to online accounts, software subscriptions and subscribed periodicals
• Attending Faculty Meetings to keep up-to-date with school developments
• Attending planning meetings to provide support to subject areas/grade levels
• Ensuring that students and staff are effective users of ideas and information
• Empowering students to become critical thinkers, enthusiastic readers, effective researchers and ethical users of information
• Teaching students in small and large groups
• Working with teachers to build and support curriculum programmes
• Collaborating with teachers to design and teach for meaningful learning experiences within the programmes of learning
• Collaboration with language teachers to promote access to levelled readers
• Providing leadership and expertise in selection, acquisition, evaluation and organization of information resources and technologies in all formats, as well as expertise in the ethical use of information
• Creating an environment where collaboration and creative problem solving thrive
• Creating and maintaining a teaching and learning environment that is inviting, safe, flexible and conducive to student learning
• Any other duties as directed by the Academic Leadership Team.

Qualifications:

·        A recognized bachelor’s degree in education preferred, or a bachelor degree with major in  English linguistics/literature, library and information science, or equivalent. ·        A strong commitment to student welfare and student well-being. ·        Knowledge and understanding of current educational thinking related to assessment and the integration of technology. ·        Understanding of trends of publishing, school libraries and international education.

Experience:

At least two years working in the international school library setting or being a Librarian.

 

 

 

JOB DESCRIPTION

 

Position: Marketing Executive

Department: Marketing

Reports to: Marketing Manager

Job Overview:

The Marketing Executive is a key player in promoting all school’s programmes. Responsibilities include crafting effective marketing plans, designing promotional materials, and executing strategies. The role ensures brand consistency, monitors campaign performance, and requires strong marketing and communication skills.

Duties & Responsibilities

Collaboration with Marketing Manager:

• Work closely with the Marketing Manager to gather comprehensive information about all school’s programmes, including programme details, schedules, and fees.
• Design programmeschedules, and fees under the guidance of the Marketing

 

Marketing Plan Development:

• Utilise gathered programme information to createmarketing plans outlining effective strategies and tactics.
• Target the intended audience through well-defined marketing approaches.

 

Social Media Content Creation:

• Develop creative, engaging and scheduling content for various social media platforms (e.g., Facebook, Instagram, LinkedIn) to promote all school programs. This includes writing captions, designing visual assets, producing short-form videos, and planning content calendars. Ensure that all posts align with brand.

 

Collateral Approval Process:

• Ensure branding consistency by submitting collaterals, designs, and content to the Marketing & Communications department at Anne Hill International School for review and approval.
• Provide explanations or clarifications if needed during the approval process.

 

Distribution through Various Channels:

• Upon approval, distribute collaterals through various marketing channels, including social media, email marketing, printed materials, and the Anne Hill International School’s

 

Event Execution:

• Implement the marketing plan by executing the outlined strategies and tactics.
• Launch advertising campaigns, host informational sessions, and organise events to promote programme

 

Performance Monitoring:

• Monitor the performance of promotional activities throughout the marketing campaign.
• To support and where necessary to implement and execute seasonal online advertising campaigns, promoting specific events, courses, or activities for all schools.
• To record all expenditure and process all required paperwork for tasks related to the role, as well as to support the Marketing & Admissions Team with other tasks and events during the team’s peak times. · Any other tasks assigned by Line Manager.

 

Qualifications:

• Bachelor’s degree in Marketing, Business, or a related field.
• Proven experience in marketing, preferably in the education
• Strong communication and interpersonal skills.
• Proficiency in writing content and managing social channels.
• Ability to work collaboratively in a team and independently when required.
• Detail-oriented with excellent organisational and time-management skills.
• Familiarity with monitoring and analysing marketing metrics.

(*) Note: Flexible to work attitude is required, as some occasional evening and weekend work may be required.

Child Protection Statement

Anne Hill International School is committed to safeguarding the welfare of the students in its care. It expects that this commitment is uniform across the school and pre-employment background checks to determine an applicant’s suitability to work with children will be undertaken before any offer of employment is made.

 

Composed by: …………………………………………………………………………….. Date……………………

 

Approved by: ……………………………………………………………………………….  Date……………………

 

Accepted by: ……………………………………………………………………………….  Date: ………………….
(Employee)

 

Learning Support Teacher

 

Overview

 

The Learning Support Teacher plays a crucial role in providing personalised assistance and support to students with diverse learning needs. This position involves collaborating with teachers, parents, and school leaders to create an inclusive learning environment that empowers all students to reach their full potential.

 

Core Responsibilities:

 

As a Learning Support Teacher, your responsibilities will include:

 

• Individualised Education Plans (IEPs): Developing and implementing IEPs for students with special educational needs, in collaboration with classroom teachers and parents.
• Gifted and Talented Program: Providing enrichment programs and opportunities for advanced learning for those who are identified as gifted and talented.
• Differentiated Instruction: Delivering small group interventions to meet the learning needs of students with diverse needs (academic, social and emotional).

 

Other Responsibilities:

 

• Collaboration and Consultation: Collaborating with classroom teachers to support the implementation of accommodations and modifications, and providing ongoing consultation to ensure the needs of all students are met.
• Assessment, Progress Monitoring and Record-Keeping: Conducting ongoing assessments, including cognitive assessments and attitudinal surveys, to identify students’ needs, monitor student progress, and use data to plan and adjust teaching strategies and interventions as needed.
• Resource Coordination: Coordinating resources and support services for students, including working with outside specialists such as speech therapists, and maintaining a library of instructional materials.
• Parent Communication: Communicating regularly with parents to provide updates on student progress, discuss strategies for support at home, and facilitate a collaborative approach to student success.
• Professional Development: Staying current with best practices in the field of special education and participating in professional development opportunities to enhance instructional skills and knowledge. Providing regular training and professional development to other teachers to enhance their understanding of inclusive practices and how to effectively support diverse learners.

 

Qualifications

 

The ideal candidate for this position should possess the following qualifications:

 

• Bachelor’s or Master’s degree in Special Education, Learning Support or a related field.
• Certification in Special Education or relevant teaching certification with a focus on inclusive education.
• Experience working with students with diverse learning needs, including but not limited to learning disabilities, ADHD, autism, and language-based disorders.
• Knowledge of various assessment tools, instructional strategies, and assistive technologies to support student learning.
• Strong communication and collaboration skills, with the ability to work effectively with students, parents, teachers, and administrators.

 

 

Job Description

Title: Operation Executive

Reports to: Operation Manager (OM)

Department: Operation

 

Summary of Position

This position is responsible for assisting the Operations Manager in the daily maintenance of buildings and office services, ensuring a safe and high-quality environment. Additionally, it oversees school transportation, event setup, and asset management.

Duties & Responsibilities

Transportation management:

·     Oversee daily bus operations.

·     Manage bus drivers and LTAs, including scheduling, tasks, timesheets and payments.

·     Provide training, induction and annual evaluations for LTAs and drivers.

·     Address requests, feedback and complaints related to bus services.

·     Maintain transportation records and report to the OM.

·     Ensure the buses meet health and safety requirements (e.g., first aid kits, fire extinguishers, seat belts, camera…)

·     Arrange buses for school trips, events, CCA activities and other request.

Event set-up:

·     Receive requests and provide setup advice if needed.

·     Coordinate with event organizers on location, furniture, refreshments and staffing.

·     Work with vendors, maintenance, IT, security and cleaning teams to ensure proper setup.

·     Collaborate with the Operation team to arrange food for trips or events.

Building hygiene supervision:

·     Oversee the daily tasks, schedules and assignments of the cleaning team.

·     Inspect hygiene quality and address campus cleanliness requests or feedback.

·     Manage cleaning supply inventory.

·     Conduct daily facility checks and weekly housekeeping inspections, recording and reporting hygiene findings.

·     Plan the general cleaning before the breaks or holiday and adjust cleaning staff as needed.

·     Manage timesheets and payments for the cleaning team.

·     Support event cleaning arrangements.

·     Oversee garbage collection contracts, ensure service payments, and monitor waste sorting and daily disposal, including hazardous and medical waste.

Pest control:

·     Coordinate with the supplier to ensure the insecticide spraying schedule is followed and adjust when necessary.

·     Monitor insect activity and gather uses feedback on service quality.

·     Contact the service provider immediately if pests such as flies, mosquitoes, snakes, rats, termites, or three-chambered ants are detected.

·     Track and maintain insect control equipment and tools at the school and manage related payment.

 Asset management:

·     Oversee school assets, meeting rooms, classrooms and other facilities.

·     Work with the Maintenance Supervisor to manage asset movement records.

·     Handle administrative tasks related to property management as needed.

·     Assist the OM in ensuring the school has all necessary assets.

·     Monitor daily operation management requests and ensure timely completion.

·     Coordinate with procurement staff on furniture and fixture orders, distribution and handover.

·     Collaborate with the accounting department to conduct inventory checks.

Administrative functions:

·     Track and follow up on OM requests to ensure timely and proper completion.

·     Manage the monthly timesheet for the operation team.

·     Maintain databases and prepare reports as needed.

·     Process monthly payment requests for services managed by Operation Department.

·     Order refreshment for staff, cleaning suppliers and other office stationery as required.

·     Perform other tasks as assigned by OM.

Education and/or Experience:

·     Bachelor degree or equivalent education

·     Experience in administration, transportation management, event set-up is an advantage

·     Background in education, hospitality or logistic industry, hygiene is preferred

Skills, Capabilities & Traits

• Fluent in English (written and spoken), Vietnamese language is an advantage
• Strong sense of responsibility and self-initiatives
• Customer oriented personality
• Excellent communicator
• Time management and manage multitasks.

Job Description

 

Title: Maintenance

Reports to: Operations Manager

Department: Operations

 

Summary of Position

The position oversees all maintenance and engineering related functions these may include proactive maintenance tasks, scheduling & reporting, liaising with vendors & contractors. Following up on maintenance log & requirements.

 

Duties & Responsibilities  

• Daily walk through on campus
• Weekly inspection rounds on campus with management representative
• Logging / tracking & follow up with system
• Liaise outsourcing projects
• Proactive maintenance planning
• Liaise with handymen
• Pest control
• Maintenance / Hygiene (Scheduled)
• Maintenance (Repairs/Renovations)
• Ensures that the team is advised of any urgent or pressing matters.
• Performs other duties that may be directed or requested by the Manager
• Is fully conversant with al health and safety, fire and emergency procedures.
• Maintains a high standard of personal hygiene, dress, uniform, and body language.
• Is polite and professional in any situation where the image or reputation of the school is represented.
• Attends meetings and training as required by direct manager.
• Ensures that all activities are carried out honestly, ethically and within the parameters of local law.
• Other tasks by Line manager.

 

Education and/or Experience

• Experience in day-to-day maintenance
• Background in plumbing, carpeting & painting is an advantage

 

Skills, Capabilities & Traits

• Fluent in Vietnamese, basic in English
• Strong sense of responsibility and self-initiatives
• Customer oriented personality
• Excellent communicator

Job Description

Title: IT MIS Executive (SIS Support)

Reports to: Head of IT

Department: Operations

Summary of Position

Anne Hill International School (AHIS) seeks a highly motivated and experienced MIS Executive (Helpdesk) to join our growing team. You have experience with School Information System (SIS) experience and have at least 2 successful implementations will have an advantage. SIS knowledge should include, but not limited to Person Records Management, Teaching Management, Timetable management, School Reporting, Admissions/Registrations, Enrollment cycles, Fee management, Activities/ECA management, Student Care, Facilities Management, and portal management for students, teachers and parents would be advantageous.

Responsibilities

·        Provide technical support and troubleshooting for staff and students.

·        Manage and maintain the school’s SIS and other software applications.

·        Assist with the implementation of new IT systems and upgrades.

·        Develop and deliver training to staff on IT systems and software.

·        Ensure data integrity and security.

·        Coordinate and work with overseas vendors.

·        Manage user expectations and provide excellent customer service.

·        Work on weekends and late nights when necessary.

·        Work under tight timelines and management pressure

·        Other requirements by line manager

Education

·        Bachelor’s degree in IT, Computer Science, or a related field.

·        Relevant certifications in IT service management or ERP systems.

Shared requirements:

·        Must be able to speak and write in English. Communication is important as we coordinate and work with overseas vendors.

·        Must have successfully completed at least 2 full ERP implementation cycles.

·        Must have strong analytic skills and the ability to learn new domain processes quickly

·        Must have at least 2 years SaaS experience

·        Ability to communicate and present to work team stakeholders as well as project leaders

·        Must be able to work on weekends and late nights when necessary

·        Must be able to work under tight timelines and management pressure

·        Must be skilled in multitasking, problem solving, root-cause analysis, and managing users’ expectations

·        Must have strong work ethics and critical thinking abilities

·        Nice to have report writing, KPI/Dashboard development, and Business Intelligence skills with at least 2 years of experience

Finance MIS executive:

·        Must have full understanding of Finance modules and features within standard ERP solutions

·        Must have full understanding of accounting practices

·        Must have at least 5 years experience in Finance implementation and Post-Live support

·        Nice to have Sales, Distribution, and/or Procurement domain experience/knowledge

·        Nice to have actual end-user experience in Finance

 Sales, Distribution, and Procurement MIS executive:

·        Must have full understanding of Sales, Distribution, and Procurement modules and features within standard ERP solutions

·        Must have at least 5 years experience in these domains for implementation and Post-Live support

·        Nice to have Finance domain experience/knowledge

·        Nice to have actual end-user experience in Sales, Distributions, and/or Procurement

AHI Teachers’ Standards

*adapted from DfE

 

Preamble

 

Teachers make the education of their pupils their first concern, and are accountable for achieving the highest possible standards in work and conduct. Teachers act with honesty and integrity; have strong subject knowledge, keep their knowledge and skills as teachers up-to-date and are self-critical; forge positive professional relationships; and work with parents in the best interests of their pupils.

 

Part One: TEACHING

 

1. Set high expectations which inspire, motivate and challenge pupils
   1. establish a safe and stimulating environment for pupils
   2. establish good relationships with students, rooted in mutual respect
   3. demonstrate consistently positive attitudes to learning & challenge.
2. Promote good progress and outcomes by pupils
   1. be accountable for pupils’ attainment, progress and outcomes
   2. be aware of pupils’ capabilities and their prior knowledge, and plan teaching to build on these
   3. guide pupils to share their learning, reflect on their progress and identify their next steps
   4. demonstrate knowledge and understanding of how pupils learn and how this impacts on teaching
   5. encourage pupils to take a responsible and conscientious attitude to their own work and study.
3. Demonstrate good subject and curriculum knowledge
   1. have a secure knowledge of the relevant subject(s) and curriculum areas, foster and maintain pupils’ interest in the subject, and address misunderstandings
   2. demonstrate a critical understanding of developments in the subject and curriculum areas, and promote the value of scholarship
   3. demonstrate an understanding of and take responsibility for promoting high standards of literacy, articulacy and the correct use of standard English, whatever the teacher’s specialist subject.
4. Plan, prepare and teach engaging lessons
   1. plan lessons which are well structured within a single lesson and over a series of lessons
   2. make effective use of lesson time
   3. promote a love of learning and children’s intellectual curiosity
   4. set home learning and plan other out-of-class activities to consolidate and extend the knowledge and understanding pupils have acquired
   5. reflect systematically on the effectiveness of lessons and approaches to teaching
   6. contribute to the design and provision of an engaging curriculum within the relevant subject area(s).
5. Adapt teaching to respond to the strengths and needs of all pupils
   1. know when and how to differentiate appropriately, using approaches which enable pupils to be taught effectively
   2. have a secure understanding of how a range of factors can inhibit pupils’ ability to learn, and how best to overcome these
   3. demonstrate an awareness of the physical, social and intellectual development of children, and know how to adapt teaching to support pupils’ education at different stages of development
   4. have a clear understanding of the needs of all pupils, including those with special educational needs; those of high ability; those with English as an additional language; those with disabilities; and be able to use and evaluate distinctive teaching approaches to engage and support them.
6. Make accurate and productive use of assessment
   1. make use of formative and summative assessment to secure pupils’ progress
   2. use relevant data to monitor progress, set targets, and plan subsequent lessons
   3. give pupils regular high-quality feedback.
7. Manage behaviour effectively
   1. establish clear rules and routines for behaviour in classrooms, and take responsibility for promoting good and courteous behaviour both in classrooms and around the school
   2. ensure the school’s behaviour policy is implemented consistently and fairly
   3. maintain good relationships with pupils, exercise appropriate authority, and act decisively when necessary.
8. Fulfil wider professional responsibilities
   1. make a positive contribution to the wider life and ethos of the school
   2. develop effective professional relationships with colleagues, knowing how and when to draw on advice and specialist support
   3. deploy support staff effectively
   4. take responsibility for improving teaching through appropriate professional development, responding to advice and feedback from colleagues
   5. communicate effectively with parents with regard to pupils’ achievements and well-being.

 

Part Two: PERSONAL AND PROFESSIONAL CONDUCT

 

• Teachers uphold public trust in the profession and maintain high standards of ethics and behaviour, within and outside school, by:
  • treating pupils with dignity, building relationships rooted in mutual respect, and at all times observing proper boundaries appropriate to a teacher’s professional position
  • having regard for the need to safeguard pupils’ well-being, in accordance with statutory provisions
  • showing tolerance of and respect for the rights of others
  • ensuring that personal beliefs are not expressed in ways which exploit pupils’ vulnerability or might lead them to break the law.

 

• Teachers have proper and professional regard for the ethos, policies and practices of the school
• Teachers maintain high standards in their punctuality, attendance and appearance

 

N.B. LTAs should be helped to use the Professional Standards for Teaching Assistants but should not be held accountable to them due to the differences in training that they receive.

 

Similarly, Headteachers should use the Professional Standards for Headteachers as a self-reflection tool but they “should not be used as a checklist or as a baseline, and any shortcoming with respect to the standards is not, in and of itself, the basis for questioning competence or initiating capability.” (DfE, 2015, p. 8)