Archives: Job

Overview as a Co-Curricular Activities Coordinator 

The Co-Curricular Activities Coordinator at the international school is a key role responsible for supporting the diverse needs of the school’s extra-curricular programs. The successful candidate will work closely with students, teachers, and external stakeholders to create a vibrant and engaging programme that helps students develop their interests, skills, and talents. 

Key Responsibilities: 

1. Curriculum Development: The Co-Curricular Activities Coordinator will work with the academic team to develop a co-curricular programme that provides opportunities for students to enhance their skills, build confidence, and grow resilience.
2. Program Management: The Coordinator will create schedules, manage budgets, and oversee the programme’s daily operations, ensuring all activities are delivered in a safe and secure environment. 
3. Recruitment and Training: The Coordinator will recruit and supervise instructors, coaches, and trainers to deliver high-quality programs.
4. Student Participation: The Coordinator will ensure that the co-curricular programs meet the interests and needs of students and will work closely with students to recruit and retain participants.
5. Budget Management: The Coordinator will manage the budget for the co-curricular programme, allocating expenditures, and ensuring that the programme remains financially sustainable.
6. Communication and Promotion: The Coordinator will work with the marketing team to create promotional materials to promote activities, update students and parents, and maintain a healthy engagement rate. 
7. Evaluation and Reporting: The Coordinator will evaluate programme effectiveness, collect and report data, and identify areas for improvement.

Qualifications: 

– A Bachelor’s degree in education, recreation, or related fields. 

– Strong interpersonal skills, with experience in working with children, young adults, and instructors from diverse backgrounds. 

– Creative problem-solving skills and attention to detail. 

– Demonstrated leadership and management skills. 

– Excellent communication and organizational skills. 

– An understanding of budgeting and financial planning 

– Previous experience in education and activities planning, or youth leadership roles is preferred. 

– Proficient in Microsoft Office suite, Google Suite, and other software applications 

 

The Co-curricular Activities Coordinator is a full-time position that requires an individual who can work independently, remotely, and in a team environment. The candidate needs to be respectful of different cultures, values, and have a commitment to promoting diversity, equity, and inclusion.

They must also be able to work flexible hours, including evenings and weekends, to accommodate evenings and weekends’ activities, if need be. 

 

Overview as a Librarian 

Overview:
The Librarian plays a crucial role in facilitating access to information, promoting literacy, and creating a welcoming environment for library users. They manage and organise resources, assist patrons (students and staff) with research needs, and develop engaging programmes and services. 

Key Responsibilities: 

Collection Management: Acquire, catalog, and maintain library resources to ensure a diverse and up-to-date collection. 

Reference and Research Assistance: Help patrons locate and access information resources, provide reference services, and assist with research inquiries. 

Reader Advisory Services: Offer recommendations and guidance to patrons based on their interests and reading needs. 

Programming and Outreach: Develop and implement programmes to promote reading, literacy, and lifelong learning. 

Information Literacy Instruction: Conduct workshops to educate users on research techniques and use of library 

Library Operations: Manage day-to-day operations, including circulation, shelving, and maintaining a user-friendly environment. 

Technology Management: Assist patrons with technology use and support digital resources. 

Qualifications: 

Bachelor’s degree:  

Strong knowledge of library principles and practices. 

Familiarity with library technologies and digital resources. 

Excellent research and communication skills. 

Enthusiasm for reading and broad knowledge of literature. 

Proficiency in computer skills and organisational abilities. 

Prior library or customer service experience is desirable. 

Title: Head of Marketing & Communications

Reports to: Executive Advisor

 

Summary of Position

The Head of Marketing & Communications is responsible for managing and ensuring the annual marketing plan and communication strategies are implemented across all Anne Hill educational facilities, campuses, and centres. The core focus will be on the preschool and primary school campuses as well as collateral design support for Anne Hill Enrichment Centre and Anne Hill Bilingual School. They are responsible for delegating and leading the Marketing & Communications team to achieve the KPIs and follow the budget the Management Board sets.

Duties & Responsibilities               

Strategise and plan for marketing initiatives, communications, and other customer touchpoints across all campuses, including:

• Create, update and implement the Marketing & Communications Policies & Guidelines
• Plan for the School Calendar and Schedule of Fees
• Promote and create awareness for school programmes or events
• Design and review all forms of copywriting and mass communication templates
• Build and maintain relationships with key stakeholders
• Responsible for the creative direction of all marketing collaterals – provide briefs, review and approve all marketing collaterals including photos, videos, texts, visual designs for various communication platforms and campaigns
• Identify opportunities/areas for improvement and adapt marketing & communication strategies
• Propose and manage marketing budget and expenses
• Provide a year-end report and analysis of the marketing plan
• Maintain a high standard of personal hygiene, dress, uniform, and body language
• Be polite and professional in any situation where the image or reputation of the school is represented
• Attend management meetings and training
• Ensure that all activities are carried out honestly, ethically, and within the parameters of local law
• Be fully conversant with all health, safety, fire safety, and emergency procedures

Education and/or Experience

• Minimum of a Bachelor in Business/Marketing
• Three or more years of related experience in the educational field

Skills, Capabilities & Traits

• Working proficiency in both English and Vietnamese (written and spoken)
• Interpersonal skills
• Strong sense of responsibility and self-initiatives
• Problem-solving skills
• Ability to organise and delegate tasks effectively
• Knowledge of Integrated Marketing Communication Plan and possess the technical skills to execute various areas
• Able to utilise key media platforms – Facebook, Instagram, website, etc
• Understanding of design elements and editing software (e.g. Photoshop, Illustrator) to develop creative directions
  Key Performance Indicators
• Increase in Enrolments: Measure the number of new student enrolments across all campuses and evaluate the effectiveness of marketing initiatives in attracting new students
• Brand Awareness: Monitor and assess the level of brand awareness for Anne Hill educational facilities, campuses, and centres through surveys, social media engagement, website traffic, and other relevant metrics
• Conversion Rate: Track the percentage of leads generated through marketing efforts that convert into actual enrolments or programme sign-ups
• Website Traffic and Engagement: Monitor website analytics to measure the increase in website traffic, time spent on the website, and engagement metrics such as page views, bounce rate, and click-through rates
• Social Media Reach and Engagement: Evaluate the growth and engagement of social media platforms (Facebook, Instagram, etc.) by measuring the number of followers, likes, comments, shares, and reach of posts
• Marketing Collateral Effectiveness: Assess the impact and effectiveness of marketing collateral (photos, videos, texts, visual designs) by monitoring metrics such as click-through rates, distribution rate, and parents’ feedback
• Cost per Acquisition: Measure the cost-effectiveness of marketing campaigns by calculating the cost per new enrolment or programme sign-up
• Stakeholder Satisfaction: Conduct surveys or gather feedback from key stakeholders (parents, students, faculty, community members) to evaluate their satisfaction levels with the marketing and communication efforts
• Budget Management: Monitor and track the marketing budget, ensuring that expenses are within the allocated budget and identifying areas for cost optimisation

Deliverables

• Updated Marketing & Communications Policies & Guidelines
• School Calendar, Schedule of Fees, and other marketing collateral for each academic year
• Collateral and event management for promotional campaigns and initiatives to create awareness for school programmes or events
• Copywriting and mass communication templates for various platforms
• Strong relationships with key stakeholders established and maintained
• Creative directions and approvals for all marketing collateral
• Adapted marketing and communication strategies based on identified opportunities for improvement
• Proposed marketing budget and expense management
• Year-end report and analysis of the marketing plan
• Active participation in management meetings and training sessions
• Compliance with health, safety, fire safety, and emergency procedures

 

Summary of Position/ Tóm tắt

The HR Executive is responsible for Compensation and Benefits (C&B), is the person who implements the rights of employees when entering into an official labor contract, including: salary, bonus, reward and discipline.
Chuyên Viên Nhân Sự là người chịu trách nhiệm về lương thưởng và quyền lợi, là người thực hiện các quyền lợi của người lao động khi tham gia ký kết hợp đồng lao động chính thức bao gồm: tiền lương, thưởng và các chế độ khen thưởng, và kỷ luật.

 

Duties & Responsibilities/ Nhiệm vụ & Trách nhiệm

• Manage and track employee records, labor contracts, rewards, and discipline.

Quản lý, theo dõi hồ sơ Nhân viên, HĐLĐ, khen thưởng, kỷ luật.

• Implement onboarding/ exit process for employees. Track attendance, and calculate salary.

Thực hiện các thủ tục tiếp nhận nhân sự mới và nhân sự nghỉ việc. Theo dõi chấm công, tính lương.

• Monitor and update data on the increase and decrease of social insurance, health insurance, and unemployment insurance and compare with the social insurance agency monthly and quarterly.

Theo dõi, cập nhật số liệu tăng giảm BHXH, BHYT, BHTN và đối chiếu với cơ quan BHXH hàng Tháng. Quý.

• Implement welfare regimes for employees on time, accurately, and in accordance with the Company’s policies. Consulting, answering questions of employees on related issues.

Thực hiện các chế độ phúc lợi cho người lao động kịp thời hạn, chính xác và theo đúng chính sách của Công Ty. Tư vấn, giải đáp các thắc mắc của nhân viên về các vấn đề liên quan.

• Prepare periodical Labor reports.

Lập báo cáo lao động định kỳ.

• Regularly study and update the legal provisions on regimes, policies and wages to promptly supplement and amend the regimes and policies in accordance with the provisions of law

Thường xuyên nghiên cứu, cập nhật các quy định của pháp luật về chế độ, chính sách, lương để kịp thời bổ sung, sửa đổi chế độ, chính sách phù hợp với quy định của pháp luật.

• Recruitment support/ Hỗ trợ công tác tuyển dụng
• Coordinate the implementation of procedures related to PIT for employees.

Phối hợp thực hiện các thủ tục liên quan tới thuế cho người lao động.

 

 

Education and Experience/ Bằng cấp và Kinh nghiệm

• Bachelor’s degree or equivalent in Human Resources

Bằng Đại học về Nhân Sự/ hoặc liên quan.

• Experience in HR for at least 1 years.

Ít nhất 1 năm kinh nghiệm trong Nhân Sự.

 

 

 

Skills, Capabilities & Traits/ Kỹ năng, Khả năng

• Fluent in Vietnamese and English (written and spoken), additional language will be

an advantage

Thông thạo Tiếng Anh, Tiếng việt (viết và nói), và một ngôn ngữ thứ ba sẽ là một lợi thế.

• Familiar with Microsoft Office (Word, Excel and PowerPoint)

Có thể sử dụng Microsoft Office.

• Knowledge of employment and relevant laws

Có hiểu biết về luật.

• Strong sense of responsibility and self-initiatives

Có tinh thần trách nhiệm và ý thức tự giác.

• Communication skills

Có kĩ năng giao tiếp.

• Teamwork and collaboration skills

Có kĩ năng làm việc nhóm.

• Adaptability skills
  Có kỹ năng thích ứng tốt.

 

Summary of Position
A Marketing Intern is a professional who assists in advertising and promotional efforts within a company. They are responsible for completing clerical and administrative duties, building social media campaigns, or preparing promotional materials. They may also be called upon to create presentations that advise their managers on promoting certain products. Qualified candidates will possess strong graphic design skills, be detail-oriented, self-motivated and have the ability to organize and execute tasks in a fast-paced environment.

Duties & Responsibilities

• Supporting the marketing team in daily administrative tasks
• Assist Graphic Designer with design of Marketing Collateral such as flyers, banners, posters and other advertising and marketing materials as needed
• Adhere to brand guidelines and complete projects according to deadline
• Assist full-time staff with day-to-day Marketing related task and event planning
• Assist with video production (shooting, editing, etc)
• Other projects as assigned

Education and/or Experience

• University student who major in Graphic design or enrolled in a related designing programme
• Diploma or equivalent in Business/Marketing (related experience is a bonus)

 

Skills, Capabilities & Traits

• Fluent in Vietnamese and proficient in English (written and spoken)
• Strong sense of responsibility and self-initiatives
• Problem-solving skills
• Able to multi task in the performance of clerical work – filing work, document control, vendor sourcing
• Able to utilize media platforms – Facebook, Instagram, website, etc…
• Understanding of design elements and editing software (e.g. Photoshop, Illustrator)
• Energetic, well-organised, dependable and detail oriented
• High sense of urgency
• Able to work well under pressure

Summary of Position

The position functions as the Business Manager and Specialist for all related matter towards Sales, Admission,
Student Care & Administration within the operations division of AHE. Ensure that all the functions operate
successfully, in accordance with the standard of AHE and are delivered satisfactory & profitable. He/ She leads the
development of centre initiatives, and improvements for effective delivery of centre programmes and services. He/ She
also drives the development of frameworks and procedures to ensure quality teaching, curriculum development and
student well-being. He/ She also provides EAL support for both AHE and AHI.

Duties & Responsibilities

• Set targets & accountability on entire team.
• Works with his/ her team members to set development plans and succession journey for each individual.
• Actively participates in scheduling & enhancing guest experience for physical & virtual school tours.
• Update & communicate SOP’s & AHE brand standards.
• Online Enquiries Administration.
• Handles all sales related activities & matters.
• Events Planning.
• Student Registration.
• Emergency / Closure Communications
• Accounts for all purchasing related matters including uniforms, stationary & teaching material within the team.
• Phone Hotline Administration, daily Parents Communications management.
• Manage all purchases for AHE.
• Ensures that the team is advised of any urgent or pressing matters.
• Performs other duties that may be directed or requested by direct manager.
• Is fully conversant with all health and safety, fire and emergency procedures.
• Maintains a high standard of personal hygiene, dress, uniform, and body language.
• Is polite and professional in any situation where the image or reputation of AHE is represented.
• Attends meetings and training as required by direct manager.
• Ensures that all activities are carried out honestly, ethically and within the parameters of local law.
• EAL support for AHE and AHI by providing students with English language skills of life-long value, specifically to
  improve their communicative ability in speaking, listening, reading and writing.

Education and/or Experience

• Bachelor degree or equivalent education.
• Experience in administration and teams management.
• Background in education or hospitality related industry is preferred.

Skills, Capabilities & Traits

• Fluent in Vietnamese and English (written and spoken), additional language will be an advantage.
• Strong sense of responsibility and self-initiatives.
• Sales driven.
• Familiar with Microsoft Office (Word, Excel and PowerPoint).
• Customer oriented personality.
• Excellent communicaton.

Summary of Position
The position functions as tour & admission ambassador for the Anne Hill school campuses. The main scope of work
will be hosting campus tours for potential new students & parents, and this may include communicating with parents,
administering appointments, following up on visits & student enrolment and record keeping.

Duties & Responsibilities

• Tours and communication with potential new parents
• Champion competition check reports & Anne Hill USP’s
• Drive campus tour scripts & follow ups
• Guest experience journey
• Knowledge of accreditations & curriculum
• Marketing planning 5 P’s (Place, product, price, promotion, personal)
• Targets, budget, forecast, statistics
• Handles pre & post experience for visits & tours
• Handles all aspects of guided school tours on campus & online
• Assists with planning visitors’ appointments
• Maintain effective working relationships within the internal (parent and teacher community)
• Delegates admissions team regarding student registration, records update, parents’ login ID administration
• Delegates administrative matters, database and star portal updates related to the admission function within the
  department
• Functions as host and ambassador for the campus and assists during open house events
• Performs other duties that may be directed or requested by the Manager
• Able to temporarily cover duties of other team members during term breaks & transitions
• Is fully conversant with al health and safety, fire and emergency procedures.
• Maintains a high standard of personal hygiene, dress, uniform, and body language.
• Is polite and professional in any situation where the image or reputation of the school is represented.
• Attends meetings and training as required by direct manager.
• Ensures that all activities are carried out honestly, ethically and within the parameters of local law.

Education and/or Experience

• University degree or equivalent education
• Experience in administration or sales is an advantage
• Background in education or hospitality related industry is preferred
• Experienced dealing with parents needs, being a parent is a advantage

Skills, Capabilities & Traits

• Fluent in Vietnamese and in English (written and spoken)
• Strong sense of responsibility and self-initiatives
• Familiar with Microsoft Office (Word, Excel and PowerPoint)
• Customer oriented personality
• Excellent communicator

Summary of Position

The position oversees all communication & customer service related functions within Student Care (SC) at the School.
These may include communicating with parents, administering appointments, following up on visits & student
enrolment and record keeping as well as administering essential student/parents’ requirements.

Duties & Responsibilities

• Compile communication and divert to right channels
• Library Administration
• Online Enquiries Administration
• Events Planning
• Events Planning
• May have to function as MC / host for events
• Student ID Cards, Parents ID Cards, Parents Login ID administration
• Parents’ Consent
• Emergency / Closure Communications
• Assist with external transport communications
• Recurrent Student Health Screening Administration
• Meal / Allergy Exceptions Administration
• Ensures that the team is advised of any urgent or pressing atters.
• Performs other duties that may be directed or requested by the Manager
• Able to temporarily cover duties of other team members during term breaks & transitions
• Is fully conversant with al health and safety, fire and emergency procedures.
• Maintains a high standard of personal hygiene, dress, uniform, and body language.
• Is polite and professional in any situation where the image or reputation of the school is represented.
• Attends meetings and training as required by direct manager.
• Provides up to date emergency student list at all times
  Ensures that all activities are carried out honestly, ethically and within the parameters of local law.

Education and/or Experience

• University degree or equivalent education
• Experience in administration or sales is an advantage.
• Background in education or hospitality related industry is preferred

Skills, Capabilities & Traits

• Fluent in Vietnamese and in English (written and spoken)
• Strong sense of responsibility and self-initiatives
• Familiar with Microsoft Office (Word, Excel and PowerPoint)
• Customer oriented personality
• Excellent communicaton.

Summary of Position

The position oversees all security & maintenance related functions. This includes proactive security & maintenance tasks, scheduling & reporting, liaising with vendors & contractors. Following up on classroom & campus maintenance log & requirements.

 

Duties & Responsibilities   

• Daily walk through on campus
• Attends daily morning briefing with Operations, ASC & Sales team
• Supervises security officers, entrance & parking management
• Guides Lead LTA, LTA team & nurse during drop off & pick up procedures
• Weekly inspection rounds on campus with management representative
• Follow up daily on classroom & campus maintenance requests from staff
• Addresses issues to the Information Technology & Systems team (IT)
• Proactive maintenance planning, liaise with handymen and or vendors
• Informs project manager in a timely matter about foreseen challenges related to contracted teams (security, transportation, housekeeping, gardener & pest control)
• Informs project manager in a timely matter about foreseen challenges related to FLS (Fire, Life & Safety) as well as licensing & government related directives
• Assist with periodically FFE inventories on campus
• Performs other duties that may be directed or requested by the Head of Operations
• Is fully conversant with all health and safety, fire and emergency procedures
• Maintains a high standard of personal hygiene, dress, uniform, and body language
• Is polite and professional in any situation where the image or reputation of the school is represented
• Attends meetings and training as required by direct manager
• Ensures that all activities are carried out honestly, ethically and within the parameters of local law.
• To make random patrol within area of campus and challenge unauthorized person found in the restricted area
• Report all accidents, dangerous occurrences, or hazards, no matter how minor, to the supervisor or Heads of Department

 

Education and/or Experience

• Education Diploma or equivalent
• Experience in security or related field
• Experience in day to day maintenance
• Background in plumbing, carpeting & painting is an advantage

 

Skills, Capabilities & Traits

• Fluent in Vietnamese, basic in English
• Strong sense of responsibility and self-initiatives
• Customer oriented personality
• Excellent communicator