Job Description

Job Title: Senior Marketing Executive, Events

Department: Vision & Marketing

Reports to: Head of Vision & Marketing

 

Summary of Position  

We are seeking a dynamic and experienced Senior Marketing Executive specialising in Events to join our team. This role is pivotal in planning, coordinating, and executing a variety of school events, ensuring they align with our school’s values and goals. The ideal candidate will have a strong background in marketing and events, with exceptional organisational and interpersonal skills.

 

Key Responsibilities:

Event Planning and Execution:

• Plan and organise school events including festivals, celebrations, ceremonies, corporate social responsibility activities, external marketing events, and year-end school photography.
• Allocate resources and generate project timelines for all events to ensure seamless execution.

Coordination and Logistics:

• Collaborate with the Event Executive and various school departments to coordinate event logistics and administrative paperwork.
• Manage the inventory of event-related collateral, equipment, and properties.

Communication and Documentation:

• Draft communications and newsletters related to events, ensuring clear and engaging messaging.
• Support in tracking event-related expenses and managing the event budget effectively.

Performance Measurement:

• Conduct post-event performance measurement and reporting to evaluate success and areas for improvement.
• Participate and support school community engagement initiatives to foster a strong school community.

Marketing Support:

• Spearhead offline advertising opportunities with the support of the Marketing Supervisor and Event Executive.
• Undertake any other marketing-related tasks as assigned by the Marketing Supervisor and Head of Vision & Marketing.

Other tasks assigned by Line Manager

Requirements:

• Diploma or equivalent in Business/Marketing
• At least two years of experience in marketing and events
• Fluent in Vietnamese and proficient in English (written and spoken)
• Strong interpersonal communication skills
• Detail-oriented and well-organised
• Ability to work in a fast-paced, deadline-driven environment
• Knowledge of the education industry or international school setting is a plus

                                JOB DESCRIPTION

Position: GENERAL ACCOUNTANT

 

Job Grade: Supervisor

 

Report: Report to Chief Accountant

 

Description:

General Accountant: management & tax

 

Responsibility:

• Tax declaration and finalization (VAT, CIT, FCT, PIT…)
• Performs the job in the accounting department as: following and checking on bank transaction, payment transfer, receivable and payable; issuing VAT invoice; and input data into accounting software…
• Reconciles financial discrepancies by collecting and analyzing account information.
• Deliver timely, accurately financial reporting, tax returns and required information.
• Prepare a balance sheet for the annual account
• Ensure all accounting activities of the company are recorded properly according to the Vietnamese law and to company requirements.
• Review firstly performance by management reports

 

Requirements:

Degree:

• Bachelor degree majored in Finance & Accounting, or Accounting or Finance
• IFRS or CMA is advance

 

Experience:

• At least 3 years of working experience at the same position.
• At least 2 years of working in corporate group ( education is advance)
• Rich knowledge about business laws and tax regulations is preferred.
• Good experience in utilizing ERP or MISA

 

Others:

• Can start working asap
• Carefully, patient and good team-work skill.
• Well-organized ability.
• Good health, Can-do attitude

Job title:           Co-Curricular Activities (CCA) Coordinator

Report to:        This position will report to the COO/Head of School

Overview as a Co-Curricular Activities Coordinator

The Co-Curricular Activities Coordinator at the international school is a key role responsible for supporting the diverse needs of the school’s extra-curricular programs, Camps, Events and Educational Trips assigned. The successful candidate will work closely with students, teachers, parents and external stakeholders to create a vibrant and engaging programme that helps students develop their interests, skills, and talents.

Key Responsibilities:

1. Curriculum Development: The Co-Curricular Activities Coordinator will work with the COO/Head of School to develop a co-curricular programme that provides opportunities for students to enhance their skills, build confidence, and grow resilience.
2. Program Management: The Coordinator will create schedules, manage budgets, and oversee the programme’s daily operations, ensuring all activities are delivered effectively in a safe and secure environment.
3. Recruitment and Training: The Coordinator will recruit and supervise outsourcing or inhouse teachers/LTA, instructors, coaches, and trainers to deliver high-quality programs.
4. Student Participation: The Coordinator will ensure that the co-curricular programs meet the interests and needs of students and will work closely with students to recruit and retain participants.
5. Budget Management: The Coordinator will manage the budget for the co-curricular programme, allocating expenditures, and ensuring that the programme remains financially sustainable.
6. Communication and Promotion: The Coordinator will work with the marketing team to create promotional materials to promote activities, update students and parents, and maintain a healthy engagement rate.
7. Evaluation and Reporting: The Coordinator will observe the CCA lessons, evaluate programme effectiveness, collect and report data, and identify areas for improvement.
8. Child Protection and Safety: This is the highest priority, and the Coordinator must remain vigilant at all times. They are responsible for overseeing the safety of CCAs, camps, events, and educational trips, ensuring all activities are carried out in a secure environment. This includes collecting, verifying, filing the profiles, qualifications, and police checks of teachers, trainers, and coaches before any course, event, or camp begins. The Coordinator must also conduct regular walk-throughs to observe activities and take immediate and appropriate action if any safety concerns arise for students or staff.

Qualifications:

– A bachelor’s degree in education, recreation, or related fields.

– Strong interpersonal skills, with experience in working with children, young adults, and instructors from diverse backgrounds.

– Creative problem-solving skills and attention to detail.

– Demonstrated leadership and management skills.

– Excellent communication and organizational skills.

– An understanding of budgeting and financial planning

– Previous experience in education and activities planning, or youth leadership roles is preferred.

– Proficient in Microsoft Office suite, Google Suite, and other software applications

 

The Co-curricular Activities Coordinator is a full-time position that requires an individual who can work independently, remotely, and in a team environment. The candidate needs to be respectful of different cultures, values, and have a commitment to promoting diversity, equity, and inclusion.

They must also be able to work flexible hours, including weekends, to accommodate weekends’ activities, if need be.

 

Title: Head of Marketing & Communications

Reports to: Executive Advisor

 

Summary of Position

The Head of Marketing & Communications is responsible for managing and ensuring the annual marketing plan and communication strategies are implemented across all Anne Hill educational facilities, campuses, and centres. The core focus will be on the preschool and primary school campuses as well as collateral design support for Anne Hill Enrichment Centre and Anne Hill Bilingual School. They are responsible for delegating and leading the Marketing & Communications team to achieve the KPIs and follow the budget the Management Board sets.

Duties & Responsibilities               

Strategise and plan for marketing initiatives, communications, and other customer touchpoints across all campuses, including:

• Create, update and implement the Marketing & Communications Policies & Guidelines
• Plan for the School Calendar and Schedule of Fees
• Promote and create awareness for school programmes or events
• Design and review all forms of copywriting and mass communication templates
• Build and maintain relationships with key stakeholders
• Responsible for the creative direction of all marketing collaterals – provide briefs, review and approve all marketing collaterals including photos, videos, texts, visual designs for various communication platforms and campaigns
• Identify opportunities/areas for improvement and adapt marketing & communication strategies
• Propose and manage marketing budget and expenses
• Provide a year-end report and analysis of the marketing plan
• Maintain a high standard of personal hygiene, dress, uniform, and body language
• Be polite and professional in any situation where the image or reputation of the school is represented
• Attend management meetings and training
• Ensure that all activities are carried out honestly, ethically, and within the parameters of local law
• Be fully conversant with all health, safety, fire safety, and emergency procedures

Education and/or Experience

• Minimum of a Bachelor in Business/Marketing
• Three or more years of related experience in the educational field

Skills, Capabilities & Traits

• Working proficiency in both English and Vietnamese (written and spoken)
• Interpersonal skills
• Strong sense of responsibility and self-initiatives
• Problem-solving skills
• Ability to organise and delegate tasks effectively
• Knowledge of Integrated Marketing Communication Plan and possess the technical skills to execute various areas
• Able to utilise key media platforms – Facebook, Instagram, website, etc
• Understanding of design elements and editing software (e.g. Photoshop, Illustrator) to develop creative directions
  Key Performance Indicators
• Increase in Enrolments: Measure the number of new student enrolments across all campuses and evaluate the effectiveness of marketing initiatives in attracting new students
• Brand Awareness: Monitor and assess the level of brand awareness for Anne Hill educational facilities, campuses, and centres through surveys, social media engagement, website traffic, and other relevant metrics
• Conversion Rate: Track the percentage of leads generated through marketing efforts that convert into actual enrolments or programme sign-ups
• Website Traffic and Engagement: Monitor website analytics to measure the increase in website traffic, time spent on the website, and engagement metrics such as page views, bounce rate, and click-through rates
• Social Media Reach and Engagement: Evaluate the growth and engagement of social media platforms (Facebook, Instagram, etc.) by measuring the number of followers, likes, comments, shares, and reach of posts
• Marketing Collateral Effectiveness: Assess the impact and effectiveness of marketing collateral (photos, videos, texts, visual designs) by monitoring metrics such as click-through rates, distribution rate, and parents’ feedback
• Cost per Acquisition: Measure the cost-effectiveness of marketing campaigns by calculating the cost per new enrolment or programme sign-up
• Stakeholder Satisfaction: Conduct surveys or gather feedback from key stakeholders (parents, students, faculty, community members) to evaluate their satisfaction levels with the marketing and communication efforts
• Budget Management: Monitor and track the marketing budget, ensuring that expenses are within the allocated budget and identifying areas for cost optimisation

Deliverables

• Updated Marketing & Communications Policies & Guidelines
• School Calendar, Schedule of Fees, and other marketing collateral for each academic year
• Collateral and event management for promotional campaigns and initiatives to create awareness for school programmes or events
• Copywriting and mass communication templates for various platforms
• Strong relationships with key stakeholders established and maintained
• Creative directions and approvals for all marketing collateral
• Adapted marketing and communication strategies based on identified opportunities for improvement
• Proposed marketing budget and expense management
• Year-end report and analysis of the marketing plan
• Active participation in management meetings and training sessions
• Compliance with health, safety, fire safety, and emergency procedures

 

Summary of Position/ Tóm tắt

The HR Executive is responsible for Compensation and Benefits (C&B), is the person who implements the rights of employees when entering into an official labor contract, including: salary, bonus, reward and discipline.
Chuyên Viên Nhân Sự là người chịu trách nhiệm về lương thưởng và quyền lợi, là người thực hiện các quyền lợi của người lao động khi tham gia ký kết hợp đồng lao động chính thức bao gồm: tiền lương, thưởng và các chế độ khen thưởng, và kỷ luật.

 

Duties & Responsibilities/ Nhiệm vụ & Trách nhiệm

• Manage and track employee records, labor contracts, rewards, and discipline.

Quản lý, theo dõi hồ sơ Nhân viên, HĐLĐ, khen thưởng, kỷ luật.

• Implement onboarding/ exit process for employees. Track attendance, and calculate salary.

Thực hiện các thủ tục tiếp nhận nhân sự mới và nhân sự nghỉ việc. Theo dõi chấm công, tính lương.

• Monitor and update data on the increase and decrease of social insurance, health insurance, and unemployment insurance and compare with the social insurance agency monthly and quarterly.

Theo dõi, cập nhật số liệu tăng giảm BHXH, BHYT, BHTN và đối chiếu với cơ quan BHXH hàng Tháng. Quý.

• Implement welfare regimes for employees on time, accurately, and in accordance with the Company’s policies. Consulting, answering questions of employees on related issues.

Thực hiện các chế độ phúc lợi cho người lao động kịp thời hạn, chính xác và theo đúng chính sách của Công Ty. Tư vấn, giải đáp các thắc mắc của nhân viên về các vấn đề liên quan.

• Prepare periodical Labor reports.

Lập báo cáo lao động định kỳ.

• Regularly study and update the legal provisions on regimes, policies and wages to promptly supplement and amend the regimes and policies in accordance with the provisions of law

Thường xuyên nghiên cứu, cập nhật các quy định của pháp luật về chế độ, chính sách, lương để kịp thời bổ sung, sửa đổi chế độ, chính sách phù hợp với quy định của pháp luật.

• Recruitment support/ Hỗ trợ công tác tuyển dụng
• Coordinate the implementation of procedures related to PIT for employees.

Phối hợp thực hiện các thủ tục liên quan tới thuế cho người lao động.

 

 

Education and Experience/ Bằng cấp và Kinh nghiệm

• Bachelor’s degree or equivalent in Human Resources

Bằng Đại học về Nhân Sự/ hoặc liên quan.

• Experience in HR for at least 1 years.

Ít nhất 1 năm kinh nghiệm trong Nhân Sự.

 

 

 

Skills, Capabilities & Traits/ Kỹ năng, Khả năng

• Fluent in Vietnamese and English (written and spoken), additional language will be

an advantage

Thông thạo Tiếng Anh, Tiếng việt (viết và nói), và một ngôn ngữ thứ ba sẽ là một lợi thế.

• Familiar with Microsoft Office (Word, Excel and PowerPoint)

Có thể sử dụng Microsoft Office.

• Knowledge of employment and relevant laws

Có hiểu biết về luật.

• Strong sense of responsibility and self-initiatives

Có tinh thần trách nhiệm và ý thức tự giác.

• Communication skills

Có kĩ năng giao tiếp.

• Teamwork and collaboration skills

Có kĩ năng làm việc nhóm.

• Adaptability skills
  Có kỹ năng thích ứng tốt.

 

Summary of Position
A Marketing Intern is a professional who assists in advertising and promotional efforts within a company. They are responsible for completing clerical and administrative duties, building social media campaigns, or preparing promotional materials. They may also be called upon to create presentations that advise their managers on promoting certain products. Qualified candidates will possess strong graphic design skills, be detail-oriented, self-motivated and have the ability to organize and execute tasks in a fast-paced environment.

Duties & Responsibilities

• Supporting the marketing team in daily administrative tasks
• Assist Graphic Designer with design of Marketing Collateral such as flyers, banners, posters and other advertising and marketing materials as needed
• Adhere to brand guidelines and complete projects according to deadline
• Assist full-time staff with day-to-day Marketing related task and event planning
• Assist with video production (shooting, editing, etc)
• Other projects as assigned

Education and/or Experience

• University student who major in Graphic design or enrolled in a related designing programme
• Diploma or equivalent in Business/Marketing (related experience is a bonus)

 

Skills, Capabilities & Traits

• Fluent in Vietnamese and proficient in English (written and spoken)
• Strong sense of responsibility and self-initiatives
• Problem-solving skills
• Able to multi task in the performance of clerical work – filing work, document control, vendor sourcing
• Able to utilize media platforms – Facebook, Instagram, website, etc…
• Understanding of design elements and editing software (e.g. Photoshop, Illustrator)
• Energetic, well-organised, dependable and detail oriented
• High sense of urgency
• Able to work well under pressure

JOB DESCRIPTION

 

Position:                     Admissions Manager (Sales and Leads Focus)

Department:              Admissions & Student Care

 

Reporting Line:        Head of Admissions & Student Care

 

Job overview:

 

The Admissions Manager is an experienced and results-driven person with a strong focus on sales and leads generation. The Admissions Manager will be responsible for driving student enrolment through effective sales strategies, lead generation activities, and exceptional customer service. This role requires a combination of sales expertise, relationship building, and strong communication skills to promote our institution and convert prospective students into enrolled students.

 

Duties & Responsibilities:

 

Sales and Lead Generation:

• Develop and implement sales strategies to meet enrolment targets and increase student admissions.
• Generate leads through various channels, including online marketing, advertising, referrals, and partnerships.
• Conduct market research to identify potential target markets and develop targeted lead generation campaigns.
• Engage with prospective students, parents, and educational consultants to promote the institution’s programs and offerings.
• Respond to inquiries promptly, provide accurate information, and address concerns to convert leads into enrolled students.
• Follow up with leads through phone calls, emails, and in-person meetings to nurture relationships and facilitate the enrolment process.

 

Relationship Management:

• Build and maintain strong relationships with prospective students, parents, educational consultants, and key stakeholders.
• Conduct personalized consultations and campus tours to showcase the institution’s facilities, academic programs, and extracurricular opportunities.
• Address inquiries, concerns, and objections effectively, demonstrating a high level of customer service and professionalism.
• Collaborate with academic departments and faculty members to provide accurate information about programs and admission requirements.

 

Sales Reporting and Analysis:

• Maintain accurate records of leads, inquiries, conversions, and enrolment data.
• Generate reports on sales activities, conversion rates, and enrolment trends to inform strategic decision-making.
• Analyse sales data to identify areas for improvement, optimize conversion rates, and develop targeted marketing campaigns.
• Other tasks assigned by line manager

 

Qualifications:

• Bachelor’s degree in business, Marketing, or a related field (preferred)
• Proven experience in sales, lead generation, or admissions within the education sector
• Strong sales and negotiation skills, with a track record of meeting or exceeding targets
• Excellent communication and interpersonal skills, with the ability to build rapport and establish relationships
• Customer-focused mindset with a commitment to providing outstanding service
• High level of organization, attention to detail, and ability to manage multiple tasks simultaneously
• Proficiency in CRM software, lead tracking systems, and MS Office Suite
• Knowledge of the education industry, admissions procedures, and enrolment trends
• Analytical mindset, with the ability to interpret sales data and make data-driven recommendations
• Adaptability and willingness to work in a fast-paced and dynamic environment
• Customer oriented personality
• Excellent communicator

 

Composed by:……………………………………………….. Date……………………

 

Approved by:………………………………………………… Date……………………

 

Accepted by: …………………………………………………  Date: ………………….
(Employee)

 

Child Protection Statement

Anne Hill International School is committed to safeguarding the welfare of the students in its care. It expects that this commitment is uniform across the school and pre-employment background checks to determine an applicant’s suitability to work with children will be undertaken before any offer of employment is made.

Tóm tắt công việc:

Giám sát tất cả các chức năng liên quan đến an ninh và bảo trì. Điều này bao gồm các nhiệm vụ bảo vệ và chủ động lên kế hoạch chủ trì và báo cáo, liên lạc với các nhà cung cấp và nhà thầu. Theo dõi lịch trình, các yêu cầu bảo trì lớp học và khuôn viên trường.

 

Nghĩa vụ và trách nhiệm:

• Đi kiểm tra hàng ngày trong khuôn viên trường
• Tham dự cuộc họp giao ban buổi sáng hàng ngày với Nhóm vận hành, Tuyển sinh và Chăm sóc khách hàng; Bán hàng
• Giám sát nhân viên an ninh, quản lý cổng và bãi đậu xe
• Hướng dẫn Nhóm Trợ Giảng & y tá trong quá trình đưa và đón bé
• Hàng tuần, kiểm tra toàn bộ khuôn viên trường cùng với Trưởng bộ phận vận hành
• Theo dõi hàng ngày các yêu cầu về bảo trì lớp học và khuôn viên trường từ nhân viên
• Giải quyết các vấn đề với nhóm Công nghệ Thông tin (CNTT)
• Chủ động lập kế hoạch bảo trì, liên lạc với thợ và/hoặc nhà thầu
• Thông báo kịp thời cho người Quản lý dự án về những trở ngại có thể thấy dự đoán trước liên quan đến các nhóm đã ký hợp đồng (an ninh, vận chuyển, dọn phòng, người làm vườn & xịt côn trùng)
• Thông báo kịp thời cho người quản lý dự án về những thách thức có thể thấy trước liên quan đến FLS (Hỏa hoạn, An toàn cuộc sống) cũng như các chỉ thị liên quan đến cấp phép và chính phủ
• Hỗ trợ kiểm kê định kỳ FFE (Nội thất – Sữa chữa – Trang thiết bị) trong khuôn viên trường
• Thực hiện các nhiệm vụ khác do Trưởng bộ phận vận hành chỉ đạo hoặc yêu cầu
• Hoàn toàn thông thạo với tất cả các thủ tục về sức khỏe và an toàn, cứu hỏa và khẩn cấp
• Duy trì tiêu chuẩn cao về vệ sinh cá nhân, trang phục, đồng phục và ngôn ngữ cơ thể
• Lịch sự và chuyên nghiệp trong mọi tình huống nhằm giữ hình ảnh hoặc danh tiếng của trường
• Tham dự các cuộc họp và đào tạo theo yêu cầu của người quản lý trực tiếp
• Đảm bảo rằng tất cả các hoạt động được thực hiện một cách trung thực, có đạo đức và tuân theo các quy định của Pháp luật
• Thực hiện tuần tra ngẫu nhiên trong khu vực khuôn viên trường để xử lý những sự cố hoặc người trái phép bị phát hiện trong khu vực hạn chế
• Báo cáo tất cả các tai nạn, sự cố nguy hiểm hoặc các mối nguy hiểm, bất kể nhỏ đến mức nào, cho người giám sát hoặc Trưởng bộ phận

 

Học vấn / Kinh nghiệm

• Có kinh nghiệm trong lĩnh vực bảo vệ, bảo trì hàng ngày hoặc liên quan đến lĩnh vực này
• Có nền tảng trong hệ thống ống nước, thảm & sơn là một lợi thế

 

Kỹ năng, Khả năng & Đặc điểm

• Có thể sử dụng tiếng Anh cơ bản
• Tinh thần trách nhiệm cao và có sáng kiến ​​
• Tính cách hướng ngoại
• Giao tiếp tốt